What are the responsibilities and job description for the Ivy Kids of Waco- Closing Administrative Assistant position at Ivy Kids of Waco?
About us
Here at Ivy Kids of Waco, we are an early learning center that takes children ages 6 weeks to Pre-K. Our goal is to provide an exceptional culture that fosters relationships with children, families, and the community. We strive to be a "home away from home" for children and our goal is to grow every child as a whole.
Job Summary:
We are seeking a people-person who is great with technology, and organized and detail-oriented to join our team. As an Administrative Assistant, you will be communicating with parents and families, and providing essential support to ensure the smooth operation of our entire school. Your responsibilities will include communication, data entry, task coordination, calendar management, and providing general administrative support for various things.
Duties:
- Perform data entry tasks accurately and efficiently
- Maintain and update files and records
- Coordinate projects and assist with project management tasks
- Manage calendars, schedule appointments, and coordinate meetings
- Answer phone calls and respond to inquiries with professionalism and excellent phone etiquette
- Transcribe meeting notes and other documents as needed
- Assist with personal assistant tasks for executives as required
- Utilize QuickBooks for basic bookkeeping tasks
- Perform general administrative duties such as filing, photocopying, and scanning documents
Skills:
- Proficient in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and email communication
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent attention to detail and accuracy in data entry tasks
- Ability to handle confidential information with discretion
- Exceptional written and verbal communication skills
- Experience in project coordination is a plus
- Familiarity with QuickBooks or other accounting software is preferred
Job Type: Part-time
Pay: $15.00 - $19.00 per hour
Expected hours: No more than 20 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $15 - $19