What are the responsibilities and job description for the Administrative Assistant position at Jackson State University?
Posting Number
S01757P
Position Title
Administrative Assistant
Department
Air Force ROTC
FLSA
Salary
Grant Funded
No
Location
Main Campus
Faculty, Staff, Admin or Student
Staff
Number of Vacancies
1
Position Summary
The Air Force ROTC Department 006 in the College of Science, Engineering, and Technology is accepting applications for its Administrative Assistant position. The Administrative Assistant for Air Force ROTC will serve as the professional, courteous, initial contact and customer service focal point for the department.
Qualifications
Minimum Required Education
B.S. Degree in Business Administration or related field
Minimum Required Experience
A minimum of two to four (2 – 4) years of administrative experience or office management experience.
Minimum Required Licenses and/or Certifications
None.
Qualifications
Documented administrative or office management experience
Excellent time management skills, proficient in computer applications
Excellent written and verbal communication skills
Excellent time management skills, proficient in computer applications
Excellent written and verbal communication skills
Knowledge, Skills and Abilities
- Ability to work autonomously with little supervision.
- Must be a self-starter, motivated and willing to take initiative.
- Must be a team player dedicated to accomplishing the mission.
- Ability to react to all types of circumstances and able to anticipate the needs of the staff.
- Ability to anticipate the needs of the staff and willingness to ask for help when needed.
- Ability to maintain confidentiality to handle any situation.
- Must be a problem-solver (willing to work toward solving issues and willing to ask for help).
- Good written and verbal communication skills.
- Advanced skill level with Microsoft Office Suite.
- Good judgement in planning, organizing and problem-solving.
- Ability to multi-task and accuracy and attention to details.
- Good interpersonal and public relations skills.
- Ability to work with little supervision.
Job Duties and Responsibilities
- Supporting department chair, faculty, staff and students.
- Complete range of clerical tasks.
- Plan departmental events.
- Prepare communications.
- Create and maintain filing systems.
- Manage accounts and perform bookkeeping.
- Coordinates and maintains all calendars and appointments.
- Serves as office manager.
- Prepares, manages and tracks the department’s budget and provides recommendations on budget planning.
- Prepares University financial transactions and tracks incoming money to the University from the Air Force.
- Assists in recruiting and retention.
- Ensures operation of office equipment.
- Completes and submits Air Force ROTC reports, university reports, grades, class syllabus, class schedules, etc.
- Performs other duties as assigned by the Commander.
Posting Detail Information
EEO Statement
Jackson State University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Background Check Statement
Jackson State University is committed to providing a safe campus. JSU conducts background checks for applicants being considered for employment. Background checks include reference checks, criminal history/record check and when appropriate a credit report or driving history report.
Open Date
07/31/2024
Close Date
08/14/2024
Open Until Filled (overrides close field)
No
Special Instructions to Applicants