What are the responsibilities and job description for the Office Coordinator position at JAMES A SCOTT & SON INC?
With 160 years of experience, Scott Insurance is a leader in developing smart strategies and innovative programs customized to the needs of mid-market companies. We offer property & casualty, employee benefits, captive insurance and surety bonds solutions, as well as personal risk services. An employee-owned company, we are one of the largest independent agencies in the Southeast and have Captive Insurance operations in Grand Cayman and Vermont. For 30 years, we have earned the distinction of a Best Practices Agency and have consistently been ranked among the top 30 agencies in the country by Reagan & Associates, and were recently named to Business Insurance's national Best Places to Work list. Scott has nine offices across North Carolina, South Carolina, Tennessee and Virginia. Our employee owners enjoy a strong, team-centric culture, excellent benefits and retirement programs. As an employee-owned company, our associates are more than employees; they are owners. This ownership creates a unique company culture and provides significant opportunities for our employee owners. We are driven by an entrepreneurial spirit and guided by out-of-the box thinking to deliver world-class service to our clients, primarily mid-market companies.
We currently have an opening for an Office Coordinator in our Nashville, TN office. If you enjoy working in a dynamic environment that rewards excellence and encourages entrepreneurial thinking, we would like to hear from you!
PRINCIPAL OBJECTIVES OF THE POSITION
As the Office Coordinator, you'll be the first point-of-contact for our visitors, employees and clients. You'll work as an ambassador for the Scott Insurance brand and handle a variety of essential responsibilities to help the office run smoothly.
POSITION QUALIFICATIONS AND REQUIREMENTS
- Exceptional customer service/communication skills.
- Proficiency with Microsoft Office suite.
- Strong attention to detail and the ability to handle multiple tasks simultaneously.
- High school diploma required.
- Ability to obtain state issued Notary certificate.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Manage the day-to-day functions of the office including welcoming and directing visitors, purchasing supplies, overseeing the conference room equipment/schedule, and arranging office equipment repairs.
- Monitor security system (RING) to identify visitors before entry.
- Coordinate with HR, IT and management teams to assist with new hire onboarding (computer/phone configurations, supplies and office introductions).
- Perform general administrative duties including filing/scanning, answering phones, preparing reports/spreadsheets, processing expense reports and bookkeeping.
- Prepare incoming mail for scanning/routing to appropriate parties and prepare outgoing mail for postal/vendor pickup.
- Serve as a liaison with building management to notify employees of important information regarding the office building.
- Notify employees of delays/closings via Agility Alert system.
- Act as the office ambassador and assist in the coordination of office-wide events/projects.
- Perform other duties as assigned.