What are the responsibilities and job description for the Fiscal Technician - Department of Psychology position at James Madison University?
Position Number 0483 Posting Number S2867 State Role Title Administrative and Office Specialist III Position Type Classified Position Status Full Time FLSA Status Non-Exempt: Eligible for Overtime College/Division College of Health and Behavioral Studies Department 100053 - Psychology Pay Band 3 Pay Rate Pay Range Specify Range or Amount $37,000 - $39,000 Is this a JMU Only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No
Position Summary Information
General Information
The Department of Psychology is accepting applications for a full-time Fiscal Technician which provides support to the Psychology Academic Unit Head, two Assistant Department Heads, faculty, students and visitors. This position will be responsible for coordinating financial and personnel functions for the department.
Duties and Responsibilities
- Maintains computerized accounting of the operating budgets of the Educational and General Programs (E&G), differential tuition, foundations and indirect cost budgets.
- Enters all transactions on a database program, reconciles budgets monthly and provides summaries.
- Maintains school credit card, makes purchases, checks receiving reports.
- Oversees purchasing including eVA (Virginia’s eProcurement Marketplace) procedures.
- Requests service on all office machines to keep them in good working order.
- Coordinates faculty travel to include database of faculty travel, as well as, oversees process of and/or prepare travel authorizations and travel reimbursements. This will include making necessary registrations, memberships, reservations, and possible car reservations.
- Independently responds to routine inquiries about hiring and personnel.
- Prepares all departmental electronic personnel action requests (ePARs) and pay action worksheet (PAW) forms.
- Works with HR to oversee position recruitment and postings.
- Maintains all department personnel records and interfaces with HR; serves as a resource of information and makes referrals to HR for newly hired faculty and staff.
- Oversees student, Graduate Assistant and part-time staff hiring paperwork and processes.
- Attends faculty meetings.
- Initiate newly funded grant budgeting, purchasing and spending following grant guidelines and those from JMU’s Office of Sponsored Programs.
- In collaboration with laboratory coordinator, implements Equipment Trust Fund (ETF) process to include planning, ordering, and purchasing.
- Coordination of departmental calendar, scheduling and assisting with special department events, and maintains website.
- Assists with event management (e.g., Awards ceremony, departmental lunches, receptions). This includes making room reservations, coordinating with catering, and supporting the faculty who are planning the event.
- Maintains records related to university advancement and scholarships and awards.
- Maintains and updates award plaques.
- Demonstrates a professional commitment to the Department of Psychology’s overriding values: Understanding the experiences of all individuals and promoting an inclusive experience and environment for all members of the department’s community and beyond; effective and ethical data stewardship; customer service; collaboration; proactive problem solving; respect for diverse working styles; willingness to stretch beyond specified tasks.
Qualifications
- Familiarity with MS Office programs, including Outlook, Word, Excel, and PowerPoint.
- Experience working with PeopleSoft’s Finance and HRMS modules, ePAR, AIM, and the eVA online procurement system is preferred, or a demonstrated ability to learn new systems quickly.
- Familiarity with or willingness to learn PeopleSoft’s System Administration module.
- Experience with Chrome River or a comparable expense management system is preferred.
- Excellent oral and written communication skills.
- Ability to organize and prioritize multiple tasks.
- Attention to detail and high level of accuracy.
- Ability to handle confidential information appropriately.
Condition(s) of Employment
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
Posting Detail Information
Posting Date
09/14/2022
Beginning Review Date
10/15/2022
Closing Date
Open Until Filled
Yes
Proposed Starting Date
EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Annual Security and Annual Fire Safety Report
Notice of Availability – Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
Minimum Reference(s) Required
3
Quick Link for Direct Access to Posting
https://joblink.jmu.edu/postings/12784
Additional Posting Information
Salary : $37,000 - $39,000