Director of Operations

Jazz Bridge Project, a small but mighty 501(c) (3) non-profit organization established in 2004, assists Jazz and Blues musicians living in the Greater Philadelphia Metro area who face financial, health, housing, and similar crises. Jazz Bridge also supports musicians by providing paid performance opportunities through our live neighborhood concerts and special event presentations. We plan to add a half-time Director of Operations to our staff to work alongside our Executive Director and support our continued growth.

Applications will be accepted only by e-mail sent no later than July 28, 2023 to: jobs@jazzbridge.org. To be considered, applicants must submit a resume together with a cover letter explaining why they want and are qualified for this position.

Reporting to the Board of Directors, the Director of Operations (DO) will be responsible for carrying out the Jazz Bridge mission and strategic plans in such areas as fundraising/development, communications/marketing, analytics, and operations. S/he will serve as our key interface with funders, donors, and the larger community. This half-time position is remote/hybrid.

Jazz Bridge seeks a candidate with strong administrative and operations experience to execute on areas such as data management/database administration, working with the Executive Director on Communications/organizational marketing, and supporting the fiscal management of the organization (data entry, reporting and similar). Google Workspace, Donor Database (currently Donor Snap), Quickbooks, and Constant Contact experience are desired but not required (training can be provided). This position will be expected to interface with the Board, Committees, Executive Director and donors both in person and virtually.

Key Responsibilities:

Fundraising/Development: Manages organization data and database for donors, ticket purchasers and similar. Assists with grantmaking process (identification, submission, and follow-up/tracking/reporting).

Marketing/Communication: Produces newsletters and other organizational messaging in coordination with the Executive Director on a regular basis. This may include online/social media, use of Constant Contact and/or printed pieces. Supports building an organizational brand and increasing the organization’s reach. Will participate in answering emails received.

Fiscal Management: Assists organization with bookkeeping tasks such as deposits, data entry and reporting. Fulfills administrative duties such as annual filings and registrations.

Board of Directors Interface and Support: Prepares and provides materials for Board and Board committee meetings; provides regular reports; obtains Board authorization for new initiatives.

Qualifications:

Experience with non-profit operations and management (e.g., fiscal, operational, strategic, personnel supervision, Board of Directors’ responsibilities and relationship with staff, fundraising, grant writing and reporting, promotion/media relations), preferably in the cultural community.

Excellent, clear, and concise written and verbal communications skills in a variety of formats; conversant with social media and donor/grantor communications and relations.

Strong attention to detail and organizational skills; proficient at prioritizing and multi-tasking; experience with data collection and analysis to support evaluations of programs and projects; proactive, creative and capable problem-solver.

Five years’ relevant experience is preferred. Bachelors Degree is a plus or combination of relevant experience and education.

We are unable to offer health care benefits, but we provide paid vacation and sick leave, as well as a supportive, collegial, exciting work environment. We also offer lots of wonderful live music by amazing area musicians and a meaningful opportunity to support the Greater Philadelphia area arts and culture community.

Job Type: Part-time

Pay: $23,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Ability to commute/relocate:

• Philadelphia, PA 19119: Reliably commute or planning to relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Philadelphia, PA 19119