What are the responsibilities and job description for the Payroll Specialist position at Jenner & Block LLP?
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ABOUT JENNER & BLOCK
Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, San Francisco, New York and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. The American Lawyer magazine has ranked Jenner & Block as the #1 pro bono firm in the United States 10 times, most recently in 2019. The firm has been ranked in the top 10 in this category every year since 1990.
OVERVIEW
The Payroll Specialist will assist the Payroll Manager in the accurate and timely processing of all US and UK staff and partner payrolls. Under the leadership of the Payroll Manager, this individual will be involved in the compilation of standard operating procedures for US and UK payroll processing and software upgrades and implementations. This individual will also collaborate with the Human Resources and Benefits department to ensure excellent internal customer service and with financial analysts in the preparation of various statistical reports.
This is a non-exempt position. The hours are Monday-Friday 8:45am-5:15pm. Additional hours are required as needed.
ESSENTIAL JOB FUNCTIONS
Assist the Payroll Manager with the:
- Accurate and timely preparation of the semi-monthly and monthly disbursement of multi-state and international payrolls including garnishments, benefits and taxes to firm personnel consistent with federal, international and state wage and hour laws
- Oversight of weekly timesheet submissions and approvals for US non-exempt staff and LOA for exempt staff
- “True-up” calculations for semi-monthly non-exempt payroll
- CSV file upload to ADP Workforce Now (bill backs / personal charges, etc.)
- Implementation of wage garnishment requests
- Management of the payroll inbox and timely resolution of payroll-related inquiries (taxes, calculations, direct deposits)
- Preparation of relevant management reports, including monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
- Creation and maintenance of the Payroll calendar and collaboration with the Marketing team to publish on firm intranet.
- Maintenance of accurate and complete documentation of Payroll standard operating procedures
- Compilation of information needed for annual audits
Collaborate with the Payroll Manager and FP&A team in the accurate and timely preparation of the monthly US and UK partner draws and special distributions
Work closely with Human Resources and Benefits department on deductions and adjustments.
Prepare all US & UK payroll-related journal entries, output reports, and wire transfer requests
Supply statistical information to financial analysts for budget purposes
Collaborate with Human Resources and Finance departments in the preparation and completion of surveys applicable to payroll area (e.g. Bureau of Labor and Statistics Reports)
Serve as the Payroll Manager back-up
Perform other related duties and assignments as requested
QUALIFICATIONS
- At least 2 years payroll processing experience using ADP Workforce Now software required
- Bachelor’s Degree in Business Administration, Human Resources, or related field preferred
- Payroll processing experience in a legal / professional services industry preferred
- Possess strong collaboration skills and flexibility to work with a variety of leaders within the Finance team
- Demonstrate excellent (internal) customer service
- Utilize superior organizational skills to ensure accurate payroll processing
COVID-19 VACCINATION PROTOCOL
Jenner & Block LLP requires all US employees be documented as fully vaccinated. Exemption requests related to a medical or pregnancy contraindication, or a sincerely held religious belief, will be reviewed and considered dependent on the firm's ability to provide an accommodation without undue hardship. The firm will not allow negative COVID-19 test results in lieu of verification of full vaccination.
Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.
Job Type: Full-time
Work Location: Multiple Locations