What are the responsibilities and job description for the Licensing and Permit Administrator position at JF Petroleum Group?
Description
The License and Permit Administrator is responsible for a variety of administrative tasks for JF Petroleum Group and all subsidiaries including but not limited to: maintaining all professional licenses for multiple trades in multiple states, assisting new individual qualifiers in completing their applications, ensuring licenses are current and in good standing, verifying the company and subsidiaries are in good standing with the Secretary of State in the states we operate, paying all fees associated with the renewal of licenses and filings, assisting project managers and project coordinator with construction permitting, and other daily administrative tasks . The administrator will work closely with license holders and leaders in branch offices throughout the US.
Job Responsibilities
- Research and maintain professional licensing requirements in multiple states throughout the country
- Research and maintain Secretary of State filings for multiple entities in multiple states
- Ensure all filings and fees are current
- Maintain and track additional logs and business information
- Monthly reporting on status of licenses, SOS filings, etc.
- Cursory review of legal contracts
- Preparation of AIA contracts
- Recording of documents with Clerk of Court offices
Requirements
- Strong work ethics, highly organized with excellent time management skills
- Ability to communicate effectively both verbally and in writing
- Ability to interact professionally with team members, vendors, and clients
- Ability to work independently and with a team in a fast-paced environment
- High standard of quality and accuracy
- High School Diploma or GED required; College degree preferred
- Ability to multitask
- Must be a self-starter
- Proficient in Microsoft Office
- Preferred experience: paralegal experience, 5 years of administrative experience, basic knowledge of contracts, Notary Public
- Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company
*JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.
