What are the responsibilities and job description for the Title Administrator position at JFR & Associates, Inc?
Benefits:
Process title acquisitions and car deals. Verify costs of vehicles and taxation and handles the legal transfer of documents for the DMV. In additional to handling titles other job duties will include cross training and coverage of all other office duties ranging from contract processing, phone answering, assisting sales with questions and or issues and various accounting and billing tasks.
Essential tasks
- 401(k)
- Flexible schedule
Process title acquisitions and car deals. Verify costs of vehicles and taxation and handles the legal transfer of documents for the DMV. In additional to handling titles other job duties will include cross training and coverage of all other office duties ranging from contract processing, phone answering, assisting sales with questions and or issues and various accounting and billing tasks.
Essential tasks
- Processes incoming titles from purchases & trades, verifying odometer/date of sale and obtaining dealer resale titles as needed.
- Submits all legal transfer work to the Department of Motor Vehicles including tax, title & loan documents.
- Prepares tax and title documents.
- Submits all legal transfer work to the Department of Motor Vehicles.
- Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
- Checks for accuracy in the application and ensures that all information is complete.
- Maintains a system to verify out-of-state titles.
- Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
- Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
- Prepares stock cards for new and used vehicles.
- Posts vehicle costs and other accounting tasks.
- Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
- Cross-trains others to handle title clerk daily responsibilities.
- Cross-trains and assist with other office duties.
- Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
- Directs title runner in daily routines.
- Assists sales people with title and general questions.
- Assists with phones and lead routing.
- Maintains a professional appearance and a neat work area.
- Other tasks as assigned.