What are the responsibilities and job description for the Legal Admin position at JJ MOORE & ASSOCIATES, PLLC?
JJ Moore & Associates is an immigration law firm based in Nashville, Tennessee. We work primarily with the Latino community to adjust their status within the United States. Our main practice involves victims of domestic abuse. Our firm is looking to add an administrator to our team.
Job Responsibilities
- Client Liaison and communication
- Maintain Client Files
- Sort, organize and process mail (if required)
- inter staff relations
- Answer phone calls and take messages/ Rout calls
- Schedule meetings
- Manage attorney schedule
- Prepare client correspondence
- Schedule client appointments
- Order office supplies if required
This is a full-time position with normal office hours i.e. 5 working days a week. Office hours are Monday through Friday 9:00am to 5:30pm. You will be required to work 1 or 2 Saturdays in a month and on the working Saturdays, the Friday prior is taken as a day off.
Qualifications/Skills
- Detail orientated
- Professional with excellent communication and telephone manners
- Organized with time management skills
- Compliance and confidentiality
- Works well with others
- Bilingual (desirable)
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Salary : $14 - $19
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