Facilities Manager

Job Summary:

• Plans, organizes and manages the overall maintenance, repair and physical operation.

Essential Functions and Responsibilities:

• Reviews and evaluates current operating procedures and personnel practices for improvements.
• Establishes procedures, practice and priorities for effective operations and cost factors.
• Coordinates building and maintenance activities to obtain optimum production and utilization of personnel and equipment.
• Confers with specialists on energy conservation programs and techniques.
• Recommends operating methods and equipment to maximize cost savings, service quality and safety.
• Supervises trains and evaluates staff directly and through subordinate supervisors/lead workers;
• Establishes and enforces operating and safety standards and procedures for maintenance services and repair;
• Gives direction, resolves problems, prepares work schedules and sets deadlines to ensure completion of services.
• Coordinates execution of the department's budget; monitors budget expenditures; analyzes staffing and expenditures requests;
• Reviews requests for additional services;
• Prepares contract specifications and negotiates and administers service and construction agreements for maintenance and alteration services;
• Seeks funding to cover projected costs.
• Oversees the scheduling, maintenance & monitoring of HVAC & utility systems to ensure efficient operation
• Supervises equipment repairs & maintenance by onsite staff
• Negotiates and administers service contracts
• Trains & develops staff; maintaining active certifications where applicable
• Prepares information for capital budgets, operating budgets, and request for purchase
• Inspects property and creates necessary work orders to correct deficiencies
• Oversees the construction, refurbishments of numerus area’s
• Controls costs by utilizing a spend down procedure
• Monitors work load of office staff and the number of work orders taken
• Checks & monitors parts inventory
• Resolves issues with residents
• Attends numerous meetings- construction, staff, maintenance, grounds, Facilities committee and upper management
• Oversees sub-contractors and maintains the information is up to date
• Evaluates condition of fleet & equipment with the help of staff mechanic
• Manages total water consumption to meet CUP requirements

Other Functions and Responsibilities:

• Other duties as requested or assigned.

Working Conditions:

• While performing the duties of this job, the employee frequently works near moving mechanical parts.
• The employee occasionally works in high, precarious places;
• May work outside and/or inside; is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic and caustic chemicals, extreme temperatures, risk of electrical shock, and vibrations.