What are the responsibilities and job description for the Accounts Receivable Specialist position at Johnstone Supply The Balsan Group?
Department: Accounting
Reports to: Director of Finance & Accounting
Supervisory Responsibilities: None
Position Overview:
The AR Specialist will ensure the efficient operation of the company by performing day-to-day Accounts Receivable (AR) duties, in addition to other administrative, operational and clerical functions.
Essential Job Functions:
Accounts Receivable Duties:
- Prepares and issues AR invoices and billings to customers.
- Receives payments and applies payments to customer accounts.
- Reconcile received payments against accounts and notes any discrepancies.
- Performs regular reconciliation of bank statements to ensure proper posting of all receipts.
- Processes warranty, return and other credits, discounts, and refunds and ensures that money is credited back to customer accounts.
- Monitors customer accounts for non-payment, delayed payment, overpayment and other irregularities.
- Contact customers to resolve payment discrepancies.
- Assists with reconciliation of cash drawer and processing deposits.
- Maintains accurate AR records and customer files.
- Prepares and maintains various reports requested by management.
- Prints and distributes periodic financial reports.
- Assists with internal and external audit support if necessary.
Administrative Duties:
- Reporting, filing, data-processing, sorting incoming mail, answering phones, preparing written and electronic correspondence, and other clerical duties.
- Provide administrative and clerical support to management and other departments
- Maintains confidentiality on all company finances.
Qualifications:
- High School Diploma / GED required
- 1 years experience as a bookkeeper, AR clerk, or similar position.
- Proven experience tracking budget expenses.
- Skill in using email programs, internet browsers, and Microsoft Office Suite.
- Knowledge of business math (e.g. arithmetic, algebra, ratio, margin, discount, percentages, and interest computations).
- Knowledge of accounting fundamentals sufficient to perform accounts receivable duties.
- Ability to maintain motivation and performance while accomplishing routine tasks.
- Written and oral communication skills appropriate for professional communication.
- Skill in finding information using different types of resources.
- Ability to adapt to a wide variety of changing tasks and situations.
- Strict attention to detail.
- Problem-solving skills
- Ability to manage time in a deadline driven environment.
Benefits:
- Competitive salary
- Medical, Dental and Vision insurance offered
- 401K match after a year of employment
- Paid Time Off and Holiday Pay
Company Overview:
Johnstone Supply, The Balsan Group is an HVAC-R Distributor in Pennsylvania, Maryland, Massachusetts, Maine, and Vermont that is rapidly growing and has tripled in size over the last five years.
The Balsan Group is a family-owned HVAC-R Distributor in Pennsylvania, Maryland, Massachusetts, Maine, and Vermont that is experiencing rapid growth. We are dedicated to having the leading product and HVAC/R knowledge, unparalleled customer service, most convenient locations and ordering options.
We differentiate ourselves from other suppliers by offering innovative ordering options, rush delivery, fast Will Call pick up, expert-lead technical training, business advice and support, warehouse design and management services and more!
