Executive Assistant

THE CLIENT

Our team is working with a leading global investment firm known for its exceptional track record and deep industry expertise. The role will be based out of their office in Miami, where you'd work within a small and collaborative team. This is a fast-paced firm which genuinely invests in it’s people.

THE ROLE

This firm is seeking a high-performing Executive Assistant to support a senior Partner and contribute to the broader team. This is a dynamic, fast-paced role that requires exceptional organizational skills, discretion, and a proactive mindset. The EA will work closely with other assistants and investment professionals, becoming a trusted point of contact and integral part of the firm’s operations.

Key responsibilities include:

• Extensive calendar management and coordination across global time zones
• International travel planning and booking
• Expense management
• Event coordination
• Ad hoc personal support for the Partner
• Providing coverage and support to other EAs and investment professionals as needed
• Assisting with general office administration, holiday coverage, and team events

THE CANDIDATE

The ideal candidate is sharp, poised, and highly proactive, with a strong sense of discretion and professionalism. This role requires someone who thrives in a fast-paced environment, is comfortable navigating ambiguity, and is eager to build a long-term partnership with the Partner.

Qualifications & experience:

• Prior EA experience in private equity, investment, or finance (preferred)
• Proven ability to manage complex and constantly changing schedules
• Willingness to monitor and respond to emails outside standard hours when needed
• Graduate or graduate calibre (preferred)
• Proficient in Microsoft Office Suite

Skills & attributes:

• Exceptional attention to detail and organizational skills
• Strong character and ability to perform under pressure
• Adaptable, flexible, and able to pivot quickly with limited guidance
• Utmost discretion and confidentiality in all matters
• Strong problem-solving skills and ability to anticipate needs
• Articulate communicator with high emotional intelligence
• Collaborative team player with a considerate and professional demeanour
• Self-starter with ambition, tenacity, and a “go the extra mile” attitude
• Desire to build a long-term, trusted working relationship with the Partner

THE COMP/BENEFITS

• Competitive salary and bonus package
• 5 weeks PTO
• Private health insurance
• Additional outstanding benefits

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together