What are the responsibilities and job description for the Legal Specialist position at JW Michaels & Co.?
Global Investment Management Firm is seeking a Legal Documentation Specialist to join the dynamic team in their Miami location.
Employment Documentation
- Prepare, update, and maintain employment-related documents, including:
- Offer letters and employment agreements
- Separation and termination letters
- Amendments and standard employment addenda.
- Ensure documents reflect current templates, approved language, and compensation terms.
- Coordinate document workflows with HR, Legal, finance and internal stakeholders.
Compensation & Incentive Documentation
- Assist with preparation and tracking of compensation-related documentation, including:
- Carried interest documentation
- Co-investment and related participation documents
- Maintain accurate records of executed documents and related data
- Support updates to compensation documentation based on role changes, promotions, or program updates.
Document Management & Compliance
- Maintain organized, accurate, and secure electronic records
- Track execution status and follow up on outstanding documentation.
- Support audits, internal reviews, and reporting requests as needed.
- Assist in refining document templates and workflows to improve efficiency and accuracy.
- Identify opportunities to streamline documentation processes and reduce errors.
Qualifications
Required
- Paralegal training or experience, including familiarity with legal document drafting.
- 5 years of experience in document administration, legal support, or a similar role.
- Strong attention to detail and accuracy.
- Outstanding interpersonal and communication skills.
- Proficiency with Microsoft Word and document formatting.
- Strong organizational and time-management skills.