Payroll and Compliance Specialist

Position: Payroll and Compliance Specialist

Department: Executive & Administration (Finance)

Location: Alpharetta, Georgia

Reports To: Controller

This position is onsite, five days per week at our Alpharetta, Georgia office.

Job Scope and Accountabilities:

Kahua is seeking a detail-oriented and experienced Payroll and Compliance Specialist to join our team. The ideal candidate will manage payroll, ensure compliance with regulatory requirements, and contribute to general accounting functions. This role requires a strong payroll processing and accounting background, attention to detail, and the ability to manage multiple deadlines and priorities effectively.

Key Responsibilities:

Payroll:

• Accurate and timely processing of semi-monthly payroll for U.S. and Canada

• Understanding of payroll processing procedures and best practices

• Ensuring compliance with federal, state, and local payroll regulations for multiple jurisdictions

• Administration of benefits deductions, garnishments, and tax calculations

• Retirement plan (401k) calculations, deductions and funding

• Maintaining payroll records and responding to employee inquiries

• Working closely with a Global provider for international employees

Compliance:

• Familiarity with payroll tax regulations at federal, state, and local levels

• Expertise in payroll tax filings and reporting (e.g., 941s, W-2s, 1099s and other regulatory documents)

• Experience working with federal, state and local tax agencies for multiple states

• Ensuring accurate 401k plan data and compliance

• Staying updated on changes in regulations and laws

Auditing and Reporting:

• Conducting internal audits of payroll data to ensure accuracy

• Generating reports for management, accounting, and external audits

• Identifying and implementing improvements to payroll and accounting processes to enhance efficiency and accuracy

• Maintaining accurate documentation of accounting processes and internal controls

Collaboration:

• Working closely with HR and other departments to ensure smooth payroll and compliance processes

• Employee Support addressing payroll-related inquiries as well as understanding their pay, taxes, and benefits deductions

General Accounting:

• Assisting with month-end close processes as needed, including journal entries and account reconciliations

• Preparing accurate and timely reports

• Supporting internal and external audits by providing requested documentation and reports

• Providing support for special projects and ad hoc financial analysis as needed

Experience Required:

• A minimum of 3 years of accounting experience, with a focus on payroll and compliance (preferred)

• Highly proficient in payroll software (Paycor, ADP or similar systems)

• Strong knowledge of Payroll Tax

• Proficiency in HRIS (ADP, Bamboo, Paycor etc.)

• Strong knowledge of U.S. Generally Accepted Accounting Principles (GAAP)

• Proficiency in accounting software (NetSuite, Quickbooks or similar systems)

• Advanced Excel skills

Education/Professional Qualifications:

• Bachelor’s degree in Accounting and/or relevant work experience

Interpersonal & Problem-Solving Skills:

• Exceptional organizational, analytical, and problem-solving skills

• Ability to identify and resolve discrepancies in payroll data

• High attention to detail and accuracy in handling financial data

• Ability to explain payroll issues to employees clearly and professionally

• Ability to meet tight deadlines for payroll cycles and tax filings

• Ability to work independently and collaboratively in a fast-paced, high growth environment

• Honesty and integrity in all job responsibilities

• Superior work ethic, dedication and commitment

• Ability to work on-site in our Alpharetta office

• Exhibits alignment with Kahua’s Core Values of Teamwork, Customer Focus, Continuous Improvement, Performance and Work-Life Balance

At Kahua, we value a diverse, inclusive workforce and we provide equal employment opportunities for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at careers@kahua.com.