What are the responsibilities and job description for the Remote Virtual Data Entry Specialist position at Kalida Manufacturing Inc.?
We’re seeking a meticulous, organized Virtual Data Entry Specialist to join our remote operations team. In this role, you’ll be responsible for accurately inputting, updating, and maintaining large volumes of data across various platforms—ensuring our records remain current, error-free, and easy to analyze. This position is fully remote, ideal for someone who excels at repetitive tasks, has strong attention to detail, and can manage time effectively in a home-office setting.
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Key Responsibilities
• Accurate Data Input:
• Enter data into spreadsheets, databases, and CRM systems (e.g., Excel, Google Sheets, Salesforce) at a rate of 3,000–5,000 keystrokes per hour with 99% accuracy.
• Data Verification & Quality Control:
• Cross-check incoming information against source documents to identify and correct errors or inconsistencies.
• Perform periodic audits of existing records and flag anomalies for review.
• Database Maintenance:
• Update customer profiles, contact lists, product inventories, and other critical datasets in real time.
• Archive outdated records and ensure proper version control.
• Document Management:
• Scan, OCR, and organize electronic files; tag documents with metadata for easy retrieval.
• Reporting & Analytics Support:
• Generate basic reports (e.g., weekly data summaries, error-rate metrics) and deliver them to supervisors.
• Process Improvement:
• Suggest and help implement workflow enhancements (e.g., macros, templates, data-validation rules) to boost speed and reduce errors.
• Collaboration:
• Coordinate with team members to resolve discrepancies and align on data-entry standards.
• Attend brief weekly check-ins via video call to discuss progress and upcoming tasks.
• Accurate Data Input:
• Enter data into spreadsheets, databases, and CRM systems (e.g., Excel, Google Sheets, Salesforce) at a rate of 3,000–5,000 keystrokes per hour with 99% accuracy.
• Data Verification & Quality Control:
• Cross-check incoming information against source documents to identify and correct errors or inconsistencies.
• Perform periodic audits of existing records and flag anomalies for review.
• Database Maintenance:
• Update customer profiles, contact lists, product inventories, and other critical datasets in real time.
• Archive outdated records and ensure proper version control.
• Document Management:
• Scan, OCR, and organize electronic files; tag documents with metadata for easy retrieval.
• Reporting & Analytics Support:
• Generate basic reports (e.g., weekly data summaries, error-rate metrics) and deliver them to supervisors.
• Process Improvement:
• Suggest and help implement workflow enhancements (e.g., macros, templates, data-validation rules) to boost speed and reduce errors.
• Collaboration:
• Coordinate with team members to resolve discrepancies and align on data-entry standards.
• Attend brief weekly check-ins via video call to discuss progress and upcoming tasks.
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Required Qualifications
• Experience: 1 year in data entry, administrative support, or a related role—preferably in a remote environment.
• Typing & Accuracy: Proven typing speed of at least 50 WPM and a keen eye for detail to maintain high accuracy.
• Technical Skills:
• Proficiency with Microsoft Office suite (especially Excel) or Google Workspace.
• Comfortable learning and navigating web-based CRMs or proprietary databases.
• Communication: Strong written English skills for clear issue reporting and collaboration.
• Time Management: Ability to organize tasks, meet daily quotas, and adhere to deadlines without direct supervision.
• Remote Setup: Reliable high-speed internet, a dedicated quiet workspace, and a computer meeting minimum security requirements.
• Experience: 1 year in data entry, administrative support, or a related role—preferably in a remote environment.
• Typing & Accuracy: Proven typing speed of at least 50 WPM and a keen eye for detail to maintain high accuracy.
• Technical Skills:
• Proficiency with Microsoft Office suite (especially Excel) or Google Workspace.
• Comfortable learning and navigating web-based CRMs or proprietary databases.
• Communication: Strong written English skills for clear issue reporting and collaboration.
• Time Management: Ability to organize tasks, meet daily quotas, and adhere to deadlines without direct supervision.
• Remote Setup: Reliable high-speed internet, a dedicated quiet workspace, and a computer meeting minimum security requirements.
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Preferred Skills & Attributes
• Familiarity with data-validation tools and basic Excel macros or Google Sheets scripts.
• Experience working with large datasets in CRMs like Salesforce, HubSpot, or Zoho.
• Basic understanding of database concepts (e.g., record relationships, primary keys).
• Prior exposure to OCR software (e.g., ABBYY FineReader) or document-scanning workflows.
• Self-starter attitude and a continuous-improvement mindset.
• Familiarity with data-validation tools and basic Excel macros or Google Sheets scripts.
• Experience working with large datasets in CRMs like Salesforce, HubSpot, or Zoho.
• Basic understanding of database concepts (e.g., record relationships, primary keys).
• Prior exposure to OCR software (e.g., ABBYY FineReader) or document-scanning workflows.
• Self-starter attitude and a continuous-improvement mindset.
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Compensation & Benefits
• Hourly Rate: $16–$20 per hour (based on experience and accuracy metrics).
• Benefits (for full-time): Flexible schedule, paid time off, annual performance bonus, remote-work stipend, and professional development allowance.
• Hourly Rate: $16–$20 per hour (based on experience and accuracy metrics).
• Benefits (for full-time): Flexible schedule, paid time off, annual performance bonus, remote-work stipend, and professional development allowance.
Salary : $16 - $20
