Accounts Payable Specialist

Kenmore Air is an iconic company dedicated to its employees and customers! Serving the Pacific Northwest for 75 years, we provide scenic tours, scheduled service and charters. We also operate two airplane maintenance facilities, sell airplane parts and provide flight instruction. If you are looking for a challenging, yet rewarding position, then this may be the perfect job for you!

Our company is seeking a full time Accounts Payable Specialist to perform a variety of job responsibilities to ensure timely processing of vendor invoices in our ERP system, accurate posting of transactions to the general ledger and meet the overall needs of the Accounting department. This position reports to the company’s Financial Controller.

Job Responsibilities

• Creates purchase invoices in Pentagon (computerized ERP system) from receivers by comparing part descriptions, quantities, prices, etc. to vendor invoices.
• Monitors unmatched receivers in the holding file and from the monthly Purchase Receiving Register and contacts vendors for missing invoices.
• Performs follow-up on open purchase orders for which vendor invoices have been received
• Monitors vendor charges for cores and status of the corresponding core receiving documents (i.e. core claims) in Pentagon.
• Processes miscellaneous (non-PO) invoices, including employee reimbursement forms.
• Processes aviation fuel invoices, maintains supporting Excel spreadsheet and updates fuel pricing.
• Updates cost basis of parts in inventory and work orders for freight charges.
• Reviews monthly vendor statements and researches past due outstanding invoices.
• Files processed invoices into payment holding files by check run date.
• Prepares batch for check run four times a month and pulls required invoices.
• Assembles check packets for signature and prepares checks for mailing.
• Files check packets into vendor folders and maintains overall organization of the files.
• Initiates and records ACH payments.
• Matches vendor invoices paid via credit card to monthly statements and apples payments.
• Reviews accounts payable aging report.
• Completes credit applications to establish new accounts with vendors.
• Creates new vendor records in ERP system.
• Follow-ups on unredeemed accounts payable checks.
• Conducts the annual purge of the vendor files, moves files to storage and sets up new folders for the current year.
• Prepares year-end Form 1099 for vendors/IRS.
• Monitors office supply cabinet and submits requests to buyer.
• Performs other duties as requested to meet the overall needs of the Accounting department.

Qualifications and Requirements

• High school diploma
• Associates degree in Business Administration or Accounting preferred
• Three years of full-cycle Accounts Payable work experience
• General knowledge of accrual based accounting principles, with the ability to apply such knowledge to Accounts Payable transactions
• Experience using a computerized Accounts Payable system (ERP system experience preferred)
• At least intermediate proficiency in Microsoft Word and Excel
• Ability to analyze process flows and work with other employees to resolve problems
• Excellent communication skills
• Team worker and willingness to accept a variety of responsibilities
• Ability to prioritize tasks and manage volume of work assigned

As the leading employer in the Pacific Northwest, Kenmore Air is proud to offer a competitive total compensation package as well as a benefits program designed to support our employees and their families. Benefits include medical, vision and dental coverage, 401(k) with company match immediately vested upon eligibility, Flight benefits with specific carriers learn more about Kenmore Air Harbor, please visit www.kenmoreair.com

Candidates are required to pass a criminal background check and pre-employment drug test. To prevent the spread of COVID-19, and as an integral part of its public health and safety measures, Kenmore Air is requiring that all newly-hired employees be fully vaccinated against COVID-19 or in the process of getting fully vaccinated before commencing employment.

Kenmore Air is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.