Coordinator, Operations & Special Projects

• Kent Campus - Kent
• Staff/Unclassified
• Closing on: Aug 15 2025
• 987020
• Communications P.A.E. - Kent Campus [101011]
  
  

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Job Title

Coordinator, Operations and Special Projects

Physical Location:

Kent, OH (hybrid work schedule)

Salary

$46,283 - $50,000

Basic Function

To support and coordinate the operations of the Division of Philanthropy and Alumni Engagement by providing administrative assistance and serving as the preliminary contact and coordinator on large scale projects and events, with an emphasis on communications, annual giving and strategic planning duties. Reports to Senior Associate Vice President and COO, Philanthropy and Alumni Engagement.

Examples Of Duties

Additional Basic Function – if applicable:

Duties/essential functions may include, but not be limited to, the following:

Provide administrative and project support to a division, large unit and/or college; serve as point of contact and liaison between the office and internal and external and outside constituencies relative to activities and needs of the office, resolution of issues, projects and other administrative functions.

Collaborate with office administration on projects; research issues/requests, provide recommendations for resolving issues/requests based on policy and other precedents.

Analyze information and develop and prepare reports to aid in leadership decision making.

Develop and coordinate events and activities as assigned.

Provide organizational support to office administration which may include website updates, calendar management, travel arrangements and expense reimbursement processing.

Organize and attend meetings and prepare materials for meetings as assigned.

Oversee office budget, manage office purchasing and reconcile p-card expenses; investigates problems, reconcile solutions and prepare replies.

May provide direct supervision of classified staff, unclassified staff, graduate assistant, and/or student employees.

Oversee and manage budgetary and human resource functions within assigned units, which may include the facilitation of student scholarships, the oversight of non-academic unit budgets, and the administration of policies, forms, and other regulations.

Serve on various university committees as assigned.

Perform related duties as assigned.

Additional Examples Of Duties – If Applicable

• Manage COO's calendar, budgets and administrative duties
• Oversee operations projects
• Coordinate the division's working groups
• Meeting agenda preparation
• Annual report tracking, KPI tracking and monitoring for the strategic plan
  
  

Minimum Qualifications

Bachelor's degree in a relevant field plus three years' business and/or academic administrative experience or a combination of education, training, and experience equivalent to seven years of business and/or academic administrative experience.

License/Certification

Knowledge Of:

Personal computer applications including the Microsoft Office Suite

Essential Project Management Skills (problem-solving And Organizational Skills)

University structure, academic development and programs

Skill In

Written, verbal and interpersonal communications

Exercising sound judgment and problem resolution

Multi-tasking while managing multiple projects and assignments

Providing supervision and direction to others

Budget processing

Utilizing web content management system for website management

Ability To

Work evenings and weekends on an occasional basis

Attend to details and follow-up

Establish and maintain positive working relationships with others

Function well within a team-oriented environment

Adhere to deadlines

Assessments

Preferred Qualifications – if applicable:

Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Schedule

Working Conditions / Physical Requirements:

Additional Information

Must pass a security check.

Kent State University is committed to the creation and nurturing of a diverse community of individuals through inclusive excellence. Diversity involves recognizing the value of differences and the inclusion of all members of the community including those that experience discrimination or under representation. This is a core value of the organization as we strive for a culturally diverse student body, faculty and staff that reflect the multicultural nature of Ohio, the nation, and our world.

Job Description

For official job descriptions, visit www.kent.edu/hr.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

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Employment Type 1958fd8e Employment Type b34ca7cb Staff/Unclassified

Staff/Unclassified

Locations 625f4de4 Locations 23f0dc90 Kent Campus - Kent, Ohio, United States

Kent Campus - Kent, Ohio, United States

Home Organization/Dept. 69d35ac2 Home Organization/Dept. ba491a55 Communications P.A.E. - Kent Campus [101011]

Communications P.A.E. - Kent Campus [101011]

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