What are the responsibilities and job description for the Buyer - Commercial Interior Design position at Kiln?
About Kiln:
Kiln is a flex office and lifestyle brand. We deliver an exceptional experience that elevates the performance and lifestyle of our members through an ecosystem of people, products, places and spaces.
Kiln opened its first 2 locations in 2018 in Salt Lake City and Lehi Utah. Today we have 12 locations across Utah, Colorado, Idaho, Arizona, Oregon and California with plans of rapid expansion throughout the U.S. Kiln is pioneering the future of hybrid work within the niche of ‘flex office’ in the broader commercial real estate sector.
This is an opportunity to join a fast-growing, dynamic brand in a rapidly evolving sector, and to be at the forefront of the ‘flex office’ revolution.
Kiln’s Core Values:
1: Human at the core:
2: Achieve & Celebrate Together:
3: Thoughtful and with Purpose:
4: Always Evolving:
5: Nothing short of Extraordinary:
6: Scrappy & Ingenious
Role Summary:
Kiln is expanding across the western United States and over the coming years will engage in numerous new Kiln site construction and build projects. In addition, Kiln will continue to upgrade and maintain its existing sites. Kiln is looking for a Procurement who will assist in Kiln’s procurement function.
Key Relationships:
- Procurement Manager
- Interior Designers
- Construction Project Manager
- External third-party vendors/suppliers
Major Responsibilities:
- Ordering and tracking all purchases for each site from start to finish including shipping, tracking, payment, arrival to warehouse, and shipment from warehouse to end site
- Support the development and management of standard bid documentation
- Assist in recommending alternatives when items the design team has picked out are unavailable.
- Aid in soliciting bids/proposals and evaluating them for suitability based on quality, timeliness, and cost; provide input on the selection of winning bids.
- Assist in producing purchase orders and issuing relevant documentation to vendors/suppliers
- Collaborate with the team to receive, approve, and submit invoices for payment
- Maintain accurate procurement and budget records and collate information for weekly review by project team
- Coordinate with Warehouse Manager or logistics provider to ensure all product is received in good working order
- Coordinate with Warehouse Manager or logistics provider to transfer Kiln products/components and FF&E to Kiln site and installed at the designated time for the project
- Keep procurement schedule up to date with all information to allow for weekly reporting
- Ensure product spec, warranties, cleaning/maintenance instructions, supplier contact details, etc. are recorded/filed and available as needed by Build and Community Teams
- Assist in the installation and activation of new locations by organizing labor, schedules, and placement of FFE items
Ideal Experience and Skills:
- 1 to 2 years' experience or knowledge of procurement processes is a plus
- Passion for Interior Design
- Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously
- Attention to detail and a commitment to accuracy in all work
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in Microsoft Office Suite and the ability to learn new software applications quickly.
- A proactive and solution-oriented mindset
- Ability to work collaboratively in a team environment and build positive relationships
