What are the responsibilities and job description for the Administrative Assistant, Marketing position at Kimley-Horn?
Overview
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Houston, TX.
Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
- Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
- Prepare expense reports and book travel
- Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
- Support conference and event planning efforts
- Assist with production of proposals, leave behinds, reports, etc. as needed
- Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
- Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
- Print and bind large, technical documents
- Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
- Coordinate conference rooms/meetings/staff calendars
- Coordinate and arrange FedEx and courier delivery services
- Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
- Additional duties as assigned
Qualifications
Basic Qualifications:
- Minimum of 2 years’ experience in a professional office environment
- Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
- Detail-oriented
- Strong organizational skills and multi-tasking abilities
- Ability to work under tight deadlines and handle multiple assignments concurrently
- Positive attitude/support mentality
- Team player
Desired Qualifications:
- A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
