What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Kiniksa Pharmaceuticals?
Reporting to the Senior Facilities Manager, the Receptionist/Administrative Assistant will meet, greet, and converse with employees, visitors, and vendors/suppliers with a positive attitude. This candidate will also provide administrative assistance to several departments within Kiniksa.
This role is based in our Lexington office. This role will follow an on-site schedule of 5 days in the office.
Responsibilities (including, But Not Limited To)
This role is based in our Lexington office. This role will follow an on-site schedule of 5 days in the office.
Responsibilities (including, But Not Limited To)
- Greet visitors and maintain a visitor logbook
- Direct calls from world-wide customers, subsidiaries, and representatives
- Issue and track visitor badges to adhere to strict EHS Visitor policy regulation
- Direct visitors to their destinations
- Keep the lobby area neat and clean at all times
- Train other administrative staff and on demand help on the phone system
- Escalate issues related to the reception area in a timely manner
- Maintain record of monthly receipts and invoices for the Senior Facilities Manager
- Communicate with key department personnel to order office supplies. Additionally, keep an accurate inventory of supplies needed.
- Order companywide snacks and beverages. Assist with inventory check, as needed
- Assist in onboarding processes for incoming new hires
- Perform additional clerical projects as deemed necessary by supervisor
- Requires previous reception and/or office experience in a professional environment
- Ability to meet, greet and converse with employees, customers, visitors, and vendors/suppliers with a positive attitude
- Strong written and verbal communication, and organizational skills
- Ability to maintain a calm, courteous and professional demeanor at all times
- Ability to multi-task
- Ability to communicate effectively
- Strong commitment to compliance and ethical standards
- Proficient with Microsoft Office suite (i.e., Word, PowerPoint, Excel, Outlook, SharePoint, etc.)
- Salary is commensurate with experience
- Kiniksa Benefits Summary - USA