Building Coordinator

JOB GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:

This position is responsible for overseeing the daily operations of the Kirkwood Regional Center at the University of Iowa (KRCUI) in Coralville, Iowa. KRCUI is a five-story, 102,000-square-foot facility that includes conference and meeting spaces, general and specialized classrooms, office suites, a testing center, and a food pantry. The building serves as the home for both high school concurrent enrollment, credit and continuing education students.

The coordinator supports all aspects of building operations and is responsible for coordinating logistical support across the facility. This includes room setup and scheduling, building communication and compliance, meeting and event support, and ensuring efficient, effective, and well-organized building operations. This position reports to the Division of Operations.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Supervise room set-ups for events, programs, and services occurring at the Kirkwood Johnson County Regional Center (KRCUI), ensuring furnishings and equipment accurately reflect reservation requests, securing spaces and equipment following events, and assisting set-up staff as needed.
• Collaborate with Facilities Services and building staff to submit and complete work orders and coordinate custodial and maintenance services to ensure exceptional facility cleanliness and high-quality service.
• Manage room and space reservations for both internal and external groups utilizing KRCUI facilities.
• Create and maintain regular reports documenting event details, space utilization, and building usage.
• Supervise and train student employees to ensure accurate, timely, and professional room set-ups for meetings and events.
• Oversee building operations related to space usage, audiovisual needs, deliveries, and opening and closing procedures, executing those procedures when required.
• Respond to and resolve operational concerns in coordination with appropriate campus personnel.
• Communicate College policies and procedures to ensure consistent, professional, and high-quality experience for all facility users.
• Support the development of events, programs, and educational activities by anticipating space and equipment needs and communicating opportunities to individuals and groups seeking to host events.
• Develop and maintain positive, effective working relationships with campus departments and community organizations.
• Perform other related duties as assigned.

PERFORMANCE EXPECTATIONS:

• You are able and willing to provide outstanding customer service and serve as a positive representative of the department and the Operations Division.
• You are a self-motivated individual with strong time management and organizational skills.
• You are attentive to detail and able to anticipate the needs of individuals and groups hosting events and meetings, ensuring objectives are met and users experience a high-quality, professional environment.
• You are flexible and encourage staff, students, and other building users to be adaptable and creative when determining space and facility needs.
• You work effectively on multiple teams, demonstrate flexibility in your role, and represent the Operations team in a variety of contexts.
• You welcome diverse perspectives and values; your attitude and decision-making reflect this commitment.
• You communicate clearly and effectively through both oral and written communication, with strong attention to audience awareness.
• You possess working knowledge of personal computer applications and demonstrate the ability to learn software related to operations.
• You aspire to work with individuals of all backgrounds, perspectives, and experiences and actively contribute to an environment that values differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

MINIMUM QUALIFICATIONS:

• Associate’s degree required. No particular major or degree program is preferred.
• Demonstrated competence working with diverse populations, organizations, and programs.
• Excellent written and verbal communication skills and strong interpersonal skills also required.
• A demonstrated ability to work as a member of a team is also required. Basic computer skills in word processing, data base management, mainframe usage and Internet usage also required.
• Ability to achieve forklift certification with-in 60 days of employment

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Bachelor’s Degree
• Experience working in a postsecondary educational setting. Understanding of the community college mission, history and challenges.
• Live with-in 20mi radius of the KRCUI center

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404,319-398-5572,equity@kirkwood.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone:(303) 844-5695FAX: (303) 844-4303, TDD 800-877-8339 Email:OCR.Denver@ed.gov.