Administrative Assistant

We are a small locally owned and operated countertop fabrication company looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include answering a multi-line phone system, taking orders from customers over the phone and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or administrative assistant we’d like to meet you. Ultimately, a successful Admin Assistant should assist the VP and Office Manager in ensuring an efficient and smooth day-to-day operation of our office. Please note this is NOT a receptionist position, you will need do be involved in day to day operations, not just answering the phone!

Responsibilities

• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain an existing filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile receivables
• Provide general support to visitors
• Act as the point of contact for internal and external clients

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Diploma; additional qualification as an Administrative assistant or Secretary will be a plus

Applicants MUST be able to pass a criminal background check

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Application Question(s):

• Are you able to pass a criminal background check?

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)

Work Location: In person

Salary : $14 - $18