What are the responsibilities and job description for the Secretary, Community Services position at Klingberg Comprehensive Program Services Inc?
Function:
Under the direct supervision of the Office Manager, provides overall clerical and data entry support to the Community Services Staff.
Capabilities required:
The incumbent must possess basic typing, MS Office and clerical skills; must possess skill and understanding in dealing with telephone contacts and interpersonal relationships with staff members, clients, and the public; accuracy in cash receipts, disbursements and data entry; and the ability to affirm the philosophies, policies, goals and heritage of the agency, together with the ability to apply these philosophies and goals constructively in the performance of duties.
Use of capabilities: (illustrated by typical activities)
- Assists with maintaining program files and their confidentiality; monitors the flow of data collection and ensures records are kept up to date through accurate data entry and clerical duties.
- Answers and screens incoming telephone calls from referral sources and clients and provides appropriate information.
- Greets and responds to visitors to the agency, including staff members, clients and their families, and the public.
- Sorts and distributes incoming and interdepartmental mail.
- Assists with ordering and maintaining office supplies.
- Maintains sign-out logs for office equipment.
- Assists in disbursing petty cash.
- Provides additional clerical services as assigned.
