Construction Assistant Project Manager

Knickerbocker Group is seeking a self-motivated Construction Assistant Project Manager (APM). A KG APM is responsible for assisting the Construction Project Managers in the daily management, coordination, and successful completion of day-to-day project tasks to construct the project on time, within budget, and according to KG standards. They frequently interact with other project team members, subcontractors, vendors, and clients and are responsible for ensuring that services are being delivered to the highest level to ensure client satisfaction. This is an office-based position with the opportunity to work at one of our three offices in Maine - Boothbay, Portland, or our newest office location in Brunswick (coming in 2024!). 

Primary duties and responsibilities include, but are not limited to:

• Assisting as needed with pre-construction activities, project documentation, coordination, and communication, as well as budgeting, contracts, permitting, and safety with limited supervisory duties in support of the Project Manager.
• Assist PM in developing an estimated procurement schedule that will maximize efficiency and proper delivery.
• Assist PreCon PM in overseeing the development of all pre-construction documents for your assigned projects for completeness and accuracy.
  
• Compile new job set-up sheets and record billing rates and terms.
• Participate in the preparation of bid packages, particularly as they develop during the design phase, to ensure proper interfacing with other packages.
• Obtain local construction permits and ensure that subcontractors obtain their permits.
• Track and drive the timely receipt of sub-contractor & vendor quotes.
• Setup, organize, and maintain job folders with associated documents (photos, logs, signed agreements, change orders weekly reports, issued drawings, email communications) for assigned projects.
  
• Administer, acquire, and file all required documentation for onboarding sub-contractors.
• Ensure timely and accurate entry of subcontractor and vendor data in construction management system.
• Assist PM in the creation and monitoring of the project schedule.
• Collaborate with project team to determine project specifications.
• Prepare for, attend, and document project team and client meetings.
• Receive, prepare, and distribute information on all project changes in a timely manner.
• Manage vendor and subcontractor relationships. Communicate with vendors on quality and scheduling issues.
• Assist PM in managing the process for preparation, distribution, and approval of drawings.
• Collaborate with KG departments, vendors, and subcontractors in a professional and timely manner, assuring positive teamwork and proper public relations.
• Maintain project files and perform project closeout activities.
• Prepare and issue requisitions for materials and subcontractors.
• Manage client relationships. Respond to client requests and questions in an accurate and timely manner.
• Maintain complete knowledge of the general contract and subcontract documents and budgets.
• Review design documents at all stages of the project for possible budget issues.
  
• Review monthly estimates of work completed and material invoices.
  
• Visit job site(s) to evaluate progress, conditions, costs, exposures, claims, and recoveries.
  
• Perform material quantity calculations, cost and schedule estimates, and detailed procurement of goods and services.
• Assist PM in assuring all safety requirements are met.

Required Qualifications and Experience:

• Bachelor’s Degree in a construction management related field preferred.
• Minimum of 5 years of experience in the construction industry, preferably working on high-end residential projects.
• Proficiency in Microsoft Word, Excel and Outlook required; experience with Microsoft Project, Sage/Timberline Accounting, Procore and Revit preferred.
• Strong understanding of construction process and competent in reading and interpreting construction drawings/ sketches/ shop drawings/ specifications/ product data.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Self-motivated; works well under pressure; able to work with minimal instruction for routine tasks.
• Ability to anticipate needs and be resourceful and proactive in resolving issues.
• Valid driver’s license.

Knickerbocker Group is proud to offer a competitive benefits package, including:

• Excellent medical, dental and vision insurance with employee premiums paid by the Company.
• Health savings account (HSA) option.
• 401K employer sponsored retirement plan options, with 3% employer contribution.
• Life insurance, short-term and long-term disability insurance, at no expense, with the option to enroll in supplemental life insurance.
• Employee Assistance Program (EAP).
• Employee Stock Ownership Program (ESOP).
• Generous paid time off and paid holidays.
• Generous Parental Leave policy.
• Generous Continuing Education and Professional Licensing Reimbursement policy.
• Employer sponsored pet insurance.
• Workplace flexibility.

CULTURE

As a 100% employee-owned company, we strive for balance. We value spending time with our families, being active in our communities, and celebrating all Maine has to offer. Knickerbocker Group has repeatedly been recognized as a Best Place to Work in Maine and as both Best Architect and Best Builder in Maine by Down East magazine. If you’re excited to join a team of amazing people who work together on top-tier residential and commercial projects, you’ve come to the right place!

ABOUT KNICKERBOCKER GROUP

Knickerbocker Group is an employee-owned (ESOP), award-winning design-build firm offering architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial spaces throughout Maine. With offices in Boothbay, Portland, and soon to be Brunswick we are a group of inspired collaborators who are committed to craft and creativity, from design to implementation in the field. Our work is renowned for its rooted-in-Maine quality and recognized nationally. Our employee-owners are fueled by continuous learning, interdisciplinary brainstorming (e.g., designer mason carpenter), and passion for fine-tuning the design-build process. With 45 years of experience, we seamlessly provide the highest level of product and service to our clients. We offer workplace flexibility, while also maintaining a fun, dynamic environment where team members are enabled to listen, share, detail, innovate, and create impactful work.

Knickerbocker Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.