Automation Project Manager

Purpose: Maintain complete accountability for the scope of each assigned project, ensuring completion according to schedule and within budget. Serve as the primary customer interface within the enterprise ensuring appropriate communication flow between internal and external project team members.

Responsibilities

• Through communication and a Project Handover Meeting with the Pre-Construction and Estimating team, review contract to analyze scope, schedule, and budget of project.
• Establish meeting requirements for each project, ensuring proper coordination between the customer, internal support staff, sub-contractors.
• Direct Project Coordinator on creation and submittals of RFI(s) to customers as needed to gain clarification and details needed for successful project completion.
• Based off customer requirements and internal asset planning, develop a feasible project schedule, and ensure execution of the schedule.
• Communicate with the Automation team to communicate project needs, updating the Division manager with requests for support.
• Identify, track and report changes to the original scope, RFIs, Change Orders and approved changes, to include monetary impacts.
• Manage/update construction documents and as-built drawings.
• In coordination with Construction Managers and Division General Superintendent, ensure projects are progressing according to schedule.
• Regularly provide feedback to field personnel regarding projected/budgeted timelines versus actual completions on cost code specific items.
• Per contract safety requirements, and enterprise safety procedures, coordinate with the site manager to ensure that the site team has the safety materials needed and all required forms and reports are completed and submitted as required.
• Create, submit, and track change orders as required. Ensure change order documentation is updated in KE Procore and dollar values are appropriately updated in Viewpoint.
• Review financials for each assigned project at a minimum weekly, analyzing cost codes and ensuring budgeted and actual dollars are entered appropriately into Viewpoint. Meet with appropriate parties to correct discrepancies.
• Provide SOV forms monthly to KE accounts payable and provide site CTC amounts and forecasted revenues monthly via Viewpoint.

• Manage project close-out requirements, ensuring customers’ expectations are met and invoicing is completed according to schedule.
• Ensure customer punch list items are addressed and closed as required.
• Submit requests for quote (RFQ) for specified sub-contracted items and assign contracts within budgeted amounts. Coordinate with sub-contractors to ensure items are completed according to project scope and requirements.
• Schedule and coordinate, at a minimum yearly, lessons learned meetings with customers to capture improvements needed for future projects.
• Continuously provide feedback to the Automation and Estimating team to refine bids and update how cost buckets are being populated.
• Schedule and lead project close-out meetings with Automation Team to capture best practices, refine bids, and inform future decisions on customer relationships.
• Track material and equipment orders placed by Automation Team and Project Coordinators ensuring all necessary materials and equipment have been ordered and will arrive in necessary timelines to meet project schedules.
• Provide clarification and communicate customer requirements with the Automation Team during initial phases of projects.
• Schedule and lead “kickoff meetings” with the Project Team to cover project scope, schedule, benchmarks, and performance goals.
• Perform regular site visits to engage with field personnel, track site progress, and monitor performance goals.
• Additional duties as assigned.

Qualifications

• The requirements listed in job descriptions are guidelines, not fixed rules. You do not have to satisfy every requirement or meet every qualification listed. If you feel you are an excellent candidate, we encourage you to apply!
• Background in controls estimating, engineering, and/or project management.
• 5 years of prior controls/automation estimating experience, or a combination of education, estimating, project management, and/or field experience.
• Knowledge of electrical controls and/or automation.
• Ability to pass a pre-employment drug screen and criminal background check.
• Possess and maintain a valid driver’s license that represents a history of safe & competent driving.

Physical Requirements

• Must be able to sit, stand, kneel, stoop, walk, and sit for long periods of time.
• Must be physically capable of lifting and carrying up to 20 lbs.
  

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