What are the responsibilities and job description for the Administrative Assistant III for Surgical Physicians position at KORE1 Technologies?
KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Administrative Assistant III for Surgical Physicians in the Duarte, Ca area.
This position will support a team of four busy physicians and potentially the Chair of Surgery, providing comprehensive administrative and operational support in a fast-paced clinical and academic environment. This is a temporary role with strong potential to transition into a long-term position for the right individual - particularly one who demonstrates strong initiative, discretion, professionalism, and a proven ability to support high-level executives.
Key Responsibilities
* Provide day-to-day administrative support to multiple physicians, including complex calendar and meeting management
* Coordinate and prepare materials for meetings, conferences, and presentations
* Support departmental projects and track progress with accuracy and follow-through
* Communicate effectively with internal departments, patients, staff, and external stakeholders
* Assist with scheduling, travel arrangements, reimbursements, and supply orders
* Maintain and organize sensitive documents, reports, and records with strict confidentiality
* Serve as liaison between physicians and broader administrative or operational teams
* Anticipate executive needs and take initiative to resolve issues before they escalate
* Provide day-to-day administrative support to multiple physicians, including complex calendar and meeting management
* Coordinate and prepare materials for meetings, conferences, and presentations
* Support departmental projects and track progress with accuracy and follow-through
* Communicate effectively with internal departments, patients, staff, and external stakeholders
* Assist with scheduling, travel arrangements, reimbursements, and supply orders
* Maintain and organize sensitive documents, reports, and records with strict confidentiality
* Serve as liaison between physicians and broader administrative or operational teams
* Anticipate executive needs and take initiative to resolve issues before they escalate
* Assist with onboarding, training, and guidance of new temporary or support staff if needed
Required Qualifications
* Education: Associate's Degree required
* Experience: Minimum 3 years of prior administrative support experience, ideally in a healthcare or academic medical center setting
* Proven experience supporting executives or physician leadership
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and Zoom
* Excellent time management and multitasking skills - must be comfortable supporting multiple people with shifting priorities
* Strong written and verbal communication skills
* Demonstrated discretion with confidential or sensitive information
* Professional presence, calm under pressure, and collaborative team spirit
* Education: Associate's Degree required
* Experience: Minimum 3 years of prior administrative support experience, ideally in a healthcare or academic medical center setting
* Proven experience supporting executives or physician leadership
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and Zoom
* Excellent time management and multitasking skills - must be comfortable supporting multiple people with shifting priorities
* Strong written and verbal communication skills
* Demonstrated discretion with confidential or sensitive information
* Professional presence, calm under pressure, and collaborative team spirit
Preferred Qualities
* Prior experience supporting Chairs, Deans, or C-Suite leadership
* Familiarity with medical terminology or academic healthcare environments
* Comfortable learning new systems and platforms (training will be provided)
* Flexibility to adjust schedule for early-morning meetings when needed
* Prior experience supporting Chairs, Deans, or C-Suite leadership
* Familiarity with medical terminology or academic healthcare environments
* Comfortable learning new systems and platforms (training will be provided)
* Flexibility to adjust schedule for early-morning meetings when needed
Work Location: Duarte, CA - onsite presence required
Schedule: 8:30 AM - 5:00 PM to start; must have flexibility to adjust based on physician meeting schedules
Position Type: Temporary, with strong potential for extension or full-time hire
Schedule: 8:30 AM - 5:00 PM to start; must have flexibility to adjust based on physician meeting schedules
Position Type: Temporary, with strong potential for extension or full-time hire
Compensation depends on experience but is typically 33-40/hr.
ABOUT KORE1
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge.
Salary : $32 - $40