Medical Secretary

General Description/Summary: Under the direct supervision of the Healthcare Administrator the Medical Secretary performs varied tasks assisting the Adult Medical Day Care Services (AMDCS) program and Community Living Program. The medical secretary responsibilities also include general administrative duties needed for the adults with disabilities in our programs. 

Medical Secretary Essential Duties and Responsibilities: 

• Files and purge records for individual served.
• Creates electronic records for individuals served and files using software ICare.
• Creates medical charts and forms as directed by supervisor.
• Schedules individuals’ medical appointments in conjunction with the transportation department.
• Enter upcoming medical appointment on appointment sheet.
• Orders, receives, and distributes durable and non-durable medical supplies.
• Assist with front desk relief; answer office phone, takes messages and refer callers to appropriate persons.
• Follow up with all providers and request for medicine and supplies.
• Receive and route messages or documents, such as laboratory results, to appropriate staff.
• Maintain medical records.
• Transmit correspondence or medical records by mail, e-mail, or fax.
• Provide update to supervisor in regard to requests, appointments, supplies and documentation needed. 
• Other duties as assigned. 

Qualifications (Skills and Abilities):  

• Detailed oriented and able to complete task in a timely manner.
• Good interpersonal skills
• Ability to work and solve problems independently.
• Flexibility and willingness to handle multiple responsibilities.
• Ability to work with little direct supervision.
• Ability to complete task with numerous interruptions.
• Ability to handle confidential information.
• High school diploma or equivalent required.
• Adept in use of MS Word and Excel.
• At least 1-year experience as a medical secretary preferred.
• Maintains a current driver’s license and insurance.
• Must have excellent communication, time management and decision-making skills.
• Demonstrated ability to build positive interpersonal relationship.

Physical Demands: 

Physical Demands: 

• Must possess the visual acuity to develop written correspondence and determine accuracy and thoroughness of the work assigned.
• Must be able to physically perform the basic life operational functions of talking, hearing, sitting for extended periods of time and performing repetitive motions, such as using a computer and the ability to lift 50 pounds. Must be able to push or pull a wheelchair and use other equipment within the program.

· Must be able to speak audibly and write legibly 

L.I.F.E offers benefits* which include: 

· Health, Dental and Vision Benefits 

· Health Care Spending Account 

· Short Term Disability and Life Insurance 

· Employee Assistance Program 

· 401k 

· Vacation and Sick and Safe Leave 

*Staff members who are scheduled 30 hours a week 

We are an EEO/AA Employer. We do not discriminate in hiring based on race, color, national origin, sex, gender identity, sexual orientation, religion, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by phone at 410-735-5433 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. 

If you are interested in joining our team, please visit our website to submit your resume and cover letter for consideration.