What are the responsibilities and job description for the GENERAL OPERATIONS - ADMINISTRATIVE ASSOCIATE position at La Crosse County?
About La Crosse County:
At La Crosse County, we are committed to creating a vibrant, safe, and inclusive community. Guided by our Strategic Plan, we focus on economic growth, environmental stewardship, affordable housing, and robust public services that enhance the quality of life for all residents.
Why Join La Crosse County?
At La Crosse County, we believe that diversity strengthens our community. We are committed to fostering an inclusive workplace where all employees feel valued.
Overview
FLSA: Non-Exempt Employees in this position provide legal secretarial functions in the District Attorney's Office. Individual Administrative Associates within the department perform functions regarding a specialized area, such as Traffic, Juvenile, Bad Check Program, Domestic Abuse, Sexual Assault, Child Abuse, Homicides, Misdemeanor and Felony cases, Subpoenas and backup for calendaring. Employees are selected and supervised by the District Attorney and Office Supervisor, and work under limited supervision in a high paced potentially stressful work environment.
Essential Leadership Functions
Act with Integrity and Build Trust
Using a computer, types criminal and other complaints, opens files, types summons, notices to appear, notices to defense, search and arrest warrants, affidavits, briefs, memorandum of law, motions, agreements, letters and various other legal documents.
Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax and content.
Prepares and assembles materials, documents and exhibits for meetings, court appearances and hearings including but not limited to writs, extraditions, detainers, Governors Warrants, summons, notices to appear, notice to defense arrest warrants, search warrants, affidavits, briefs, memorandum of law, motions, letters and various other legal documents.
Prepares electronic discovery for defense in timely manner.
Composes routine correspondence.
Obtains Department of Transportation Records from both in state and out of state. Obtains additional documents as needed.
Enters information into specialized law enforcement database (Protect) using knowledge of the legal system. Works closely with Law Enforcement agencies. Reviews incoming mail, CCAP efiling, police reports, court notices and takes appropriate action.
Produces subpoenas for all court hearings as necessary. Schedules and cancels all witnesses as necessary, frequently and with little or no direction. Schedules meetings for attorneys as requested.
Independently obtains schedules of needed Hygiene and Crime Lab Individuals and advises as appropriate.
Operates standard office equipment such as calculators, duplicating machines, facsimile machines, telephones, scanner, dictation equipment, AV equipment, etc.
In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.
Physical Demands: Sits at desk, uses hearing, near vision and fingering for typing, word processing or calculators or other office machines. Uses clear and concise oral communication with clients, callers, department staff. Uses good judgment to carry out instructions. Handles papers and manuals, etc. Some time is spent standing and reaching for performing filing duties, and lifting files, copy paper and other office materials. Frequently reads written material. Occasionally moves about office and waits on counter.
RELATED JOB FUNCTIONS
Cross trains and assists other department staff as necessary or required.
This job description is not intended to encompass every job duty or responsibility but is only illustrative. This position is required to perform other duties as may be assigned or required.
Knowledge, Skills and Abilities
Knowledge of legal terminology and syntax, and of the content, organization and format of legal documents and correspondence.
Ability to type efficiently and accurately.
Ability to use a word processor with proficiency.
Ability to access, input and retrieve information from a computerized system. Ability to perform duties with accuracy.
Ability to work with minimal supervision and using independent judgment. Maintain a high level of self-direction.
Ability to transcribe documents from written, oral, machine or computer-generated formats.
Ability to plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines. Ability to adapt to fast paced stressful environment.
Ability to accurately retrieve and prepare electronic discovery using various AV systems in a timely manner. Ability to work under fast paced, stressful conditions.
Training, Experience and Other Requirements
Associate Degree as Legal Secretary/Paralegal, Administrative Professional, Office Support Specialist or other related degree.
Two years of office/clerical experience in the legal field.
Familiarity with court procedures in a prosecutor's office and with legal terminology.
Proven skills and proficiency in using computer programs: MS Word, Excel spreadsheets and the internet. Must have proven track record of being highly organized and able to work in fast-paced environment and able to meet short deadlines with high volume of output with efficiency and accuracy.
Must be able to type efficiently and accurately.
May consider candidate with no related Associate Degree and several years of related legal secretarial experience.
Equal Opportunity Employer Statement:
La Crosse County is proud to be an Equal Opportunity Employer.
If you need accommodations for a disability during the selection or interview process, please get in touch with Human Resources at jobs@lacrossecounty.org.
Application Process:
All applications must be submitted through our career website. Please ensure your application is complete and accurate,our hiring process highly values attention to detail.
At La Crosse County, we are committed to creating a vibrant, safe, and inclusive community. Guided by our Strategic Plan, we focus on economic growth, environmental stewardship, affordable housing, and robust public services that enhance the quality of life for all residents.
Why Join La Crosse County?
- Wisconsin Retirement System (WRS): A top-rated pension program.
- Affordable Insurance Premiums: Comprehensive health, dental, and vision coverage.
- Generous Paid Time Off: Vacation, sick, and 10 paid holidays annually.
- Work-Life Balance: Flexible schedules and wellness programs.
At La Crosse County, we believe that diversity strengthens our community. We are committed to fostering an inclusive workplace where all employees feel valued.
Overview
FLSA: Non-Exempt Employees in this position provide legal secretarial functions in the District Attorney's Office. Individual Administrative Associates within the department perform functions regarding a specialized area, such as Traffic, Juvenile, Bad Check Program, Domestic Abuse, Sexual Assault, Child Abuse, Homicides, Misdemeanor and Felony cases, Subpoenas and backup for calendaring. Employees are selected and supervised by the District Attorney and Office Supervisor, and work under limited supervision in a high paced potentially stressful work environment.
Essential Leadership Functions
Act with Integrity and Build Trust
- Demonstrate mutual respect, humility, and honesty in all interactions
- Speak up appropriately, even when expressing unpopular viewpoints
- Actively listen and remain open-minded to diverse perspectives
- Set clear goals and objectives to motivate self and others to achieve outcomes
- Seek new opportunities to improve processes and drive sustainable results
- Hold self and others accountable through consistent evaluation and monitoring
- Foster a collaborative environment that encourages knowledge sharing and growth
- Provide mentorship and support to help self and others reach full potential
- Recognize and leverage diverse strengths within self and team
- Understand and communicate a compelling vision that aligns with organizational goals
- Develop and execute comprehensive strategies to achieve long-term objectives
- Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully
- Navigate complex situations by considering multiple perspectives
- Adapt quickly to changes and uncertainties in the work environment
- Make critical decisions using analytical skills, experience, and input from others
- Communicate and collaborate effectively with stakeholders across the organization
- Influence others through coaching, consulting, and team-minded thinking
- Develop and sustain partnerships that create positive outcomes for all stakeholders
- Understand and address the needs and concerns of the community
- Incorporate community perspectives into decision-making processes
- Drive initiatives that create positive impacts beyond the organization
- Show self-awareness and manage emotions effectively in challenging situations
- Seek and respond constructively to feedback, even in the face of setbacks
- Balance empathy with accountability when leading self and working with others
Using a computer, types criminal and other complaints, opens files, types summons, notices to appear, notices to defense, search and arrest warrants, affidavits, briefs, memorandum of law, motions, agreements, letters and various other legal documents.
Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax and content.
Prepares and assembles materials, documents and exhibits for meetings, court appearances and hearings including but not limited to writs, extraditions, detainers, Governors Warrants, summons, notices to appear, notice to defense arrest warrants, search warrants, affidavits, briefs, memorandum of law, motions, letters and various other legal documents.
Prepares electronic discovery for defense in timely manner.
Composes routine correspondence.
Obtains Department of Transportation Records from both in state and out of state. Obtains additional documents as needed.
Enters information into specialized law enforcement database (Protect) using knowledge of the legal system. Works closely with Law Enforcement agencies. Reviews incoming mail, CCAP efiling, police reports, court notices and takes appropriate action.
Produces subpoenas for all court hearings as necessary. Schedules and cancels all witnesses as necessary, frequently and with little or no direction. Schedules meetings for attorneys as requested.
Independently obtains schedules of needed Hygiene and Crime Lab Individuals and advises as appropriate.
Operates standard office equipment such as calculators, duplicating machines, facsimile machines, telephones, scanner, dictation equipment, AV equipment, etc.
In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.
Physical Demands: Sits at desk, uses hearing, near vision and fingering for typing, word processing or calculators or other office machines. Uses clear and concise oral communication with clients, callers, department staff. Uses good judgment to carry out instructions. Handles papers and manuals, etc. Some time is spent standing and reaching for performing filing duties, and lifting files, copy paper and other office materials. Frequently reads written material. Occasionally moves about office and waits on counter.
RELATED JOB FUNCTIONS
Cross trains and assists other department staff as necessary or required.
This job description is not intended to encompass every job duty or responsibility but is only illustrative. This position is required to perform other duties as may be assigned or required.
Knowledge, Skills and Abilities
Knowledge of legal terminology and syntax, and of the content, organization and format of legal documents and correspondence.
Ability to type efficiently and accurately.
Ability to use a word processor with proficiency.
Ability to access, input and retrieve information from a computerized system. Ability to perform duties with accuracy.
Ability to work with minimal supervision and using independent judgment. Maintain a high level of self-direction.
Ability to transcribe documents from written, oral, machine or computer-generated formats.
Ability to plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines. Ability to adapt to fast paced stressful environment.
Ability to accurately retrieve and prepare electronic discovery using various AV systems in a timely manner. Ability to work under fast paced, stressful conditions.
Training, Experience and Other Requirements
Associate Degree as Legal Secretary/Paralegal, Administrative Professional, Office Support Specialist or other related degree.
Two years of office/clerical experience in the legal field.
Familiarity with court procedures in a prosecutor's office and with legal terminology.
Proven skills and proficiency in using computer programs: MS Word, Excel spreadsheets and the internet. Must have proven track record of being highly organized and able to work in fast-paced environment and able to meet short deadlines with high volume of output with efficiency and accuracy.
Must be able to type efficiently and accurately.
May consider candidate with no related Associate Degree and several years of related legal secretarial experience.
Equal Opportunity Employer Statement:
La Crosse County is proud to be an Equal Opportunity Employer.
If you need accommodations for a disability during the selection or interview process, please get in touch with Human Resources at jobs@lacrossecounty.org.
Application Process:
All applications must be submitted through our career website. Please ensure your application is complete and accurate,our hiring process highly values attention to detail.
