Family Child Care Substitute Specialist

JOB FUNCTION:

Prepare for and manage the day-to-day operational activities of a family child care setting assigned to support as a substitute or second adult caregiver. Understand and support children's cognitive, social, emotional, and physical development to ensure a safe and stimulating learning environment. Communicate effectively with both children and adults in order to meet the needs of the children, the family child care educator, and the parents. Build collaborative relationships with area family child care educators, and explore additional shared services supports to save providers’ cost and time.

Depending on your location, this position helps to cover services in Becker, Douglas, or Otter Tail County.

QUALIFICATIONS:

Minimum

• 2 years of practical experience working directly with young children
• Knowledge of Minnesota Rule 2 and/or Rule 3 child care licensing regulations
• Strong interpersonal, organizational, planning, and prioritization skills
• Ability to work independently, to be resourceful and adaptable, and to work within a flexible schedule
• Must hold a valid driver’s license, current insurance coverage if using own vehicle, and be able to arrange own transportation to meet with clients and conduct business within the service delivery area

Preferred

• Possess or be pursuing a Child Development Associate (CDA) or college degree (Associates or Bachelors) in Child Development, Early Childhood, Education, Human Services or a related field
• Experience working in a child care setting
• Experience with community organizing, community engagement, and/or outreach
• Experience working with people with low incomes

AMERICANS WITH DISABILITY SPECIFICATIONS:

• PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell
  • The employee must occasionally lift and/or move up to 50 pounds, but the employee should never lift more than 50 pounds
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• The noise level in the work environment is usually moderate

Agency Expectations:

• Embrace, advocate, and carry out the mission, vision and core values of the Agency and adhere to all Agency Policies and Procedures
• Familiarize and work toward the achievement of Agency-wide strategic plan goals, strategies, and measures
• Acts as a role model within, as well as outside the Agency
• Provide friendly, responsive service to the public, community organizations and to those we serve
• With a respectful and positive attitude, work with low-income individuals and families with diverse backgrounds
• Support, develop and maintain productive relationships required to carry out job activities
• Demonstrate flexible and efficient time management
• Maintain the security and confidentiality of all records and interpersonal interactions
• Work effectively and cooperatively with community partners and co-workers
• Participate in and/or lead Agency committees
• Embrace our commitment to DEI

REPORTING TO THIS POSITION ARE: None

ESSENTIAL FUNCTIONS

IMPLEMENT PROGRAM ACTIVITIES:

A. Coordinate and implement shared services strategies to support local family child care educators

• Ensure licensing requirements for Family Child Care Substitute and Second Adult Caregiver are met.
• Outreach to and connect with area family child care educators to build rapport with and support for the Shared Services Alliance program.
• Work with Family Child Care Support Coordinator & Division Director to support and grow a Shared Services Alliance Membership program.
• Utilize online forms and calendar tool for scheduling substitute/second caregiver booking availability.
• Provide excellent customer service and respond quickly via phone, text, or email to substitute care requests.
• Participate in orientation to family child care programs and complete daily on-site checklists to ensure the health & safety of the children in care.
• Keep records needed for the program operations, such as attendance and Food Program participation.
• Keep notes on program policies and preferences.
• Prepare optional, age-appropriate activities to engage children and promote their growth & development.
• Build connections with area family child care educators and seek regularly scheduled feedback on the Shared Services Alliance program.

B. Maintain documentation and utilize data

• Maintain records of recruitment and substitute educator activities in an Excel database, ensuring regular updates, confidentiality, and accuracy.
• Analyze data recorded in the database to guide program activities, and to monitor equity in program outcomes.
• Assist CAPLP fiscal staff and Supervisor in the invoicing process.
• Create and share reports to communicate participant experiences and Shared Services Alliance program progress.
• Assist in the development of localized print and digital resources for outreach and support.
• Follow established professional, ethical, and legal standards including maintaining confidentiality of all program participants.

Agency and Division Support

• Represent Agency in the communities we serve
• Compile and submit required reports and data
• Assist with other Division projects as requested by supervisor
• Attend and participate in agency, community, and state meetings important to effective Agency operations
• Seek out additional training to enhance personal development
• Promote and enhance the integration of the full array of Agency services
• Assist with the orientation/training of new staff
• Assist your Director with the planning and implementation of new opportunities to expand and strengthen programming
• Track financial expenses and other data associated with your program as requested
• Participate effectively with other private and public community organizations and state agencies to promote and support partnerships for the achievement of CAPLP’s goals
• Participate in Agency efforts to assess the external and internal environments to ensure the provision of quality programming which meet identified community needs
• Availability to work designated Agency hours for your Division and position

Commit to, embrace, and uphold the CAPLP Core Values

• Raise the Bar: We always strive for excellence and never settle for the status quo – Be your best self; Hold yourself and your team accountable; Always best practice
• Be Brave: We challenge ourselves to go further than before, endure obstacles and try new things – Think outside the box; Take risks; Say the hard things … be part of the solution
• Do the Right Thing: We have the strength of character to do the right thing even when it’s not easy – Lead by example; Be mission-driven; Be professional and ethical . . . even when no one is looking
• Care for Each Other: We respect, trust and care for ourselves, our customers and our teammates – Be kind; Assume the best; Take time to build relationships; Celebrate success
• Help People: We help people to help themselves and each other, focusing on those who need us the most – Show compassion; Embrace diversity; Go the extra mile