What are the responsibilities and job description for the Executive Assistant to the President and Board of Education position at Lane Community College?
Posting Details
AA/EEO Statement
AA/EEO Statement:
Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ individuals, veterans, and candidates and employees living with disabilities.
Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.
- Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Jill Deneault, Deneaultj@lanecc.edu, 541-463-3196
- Lane Community College ensures that all documentation submitted to HR will remain confidential.
Position Information:
Posting Number:
220090
Job Title:
Executive Assistant to the President and Board of Education
Applicant Notification:
Lane Community College, a comprehensive community college in beautiful Eugene, Oregon, has begun the search for the Executive Assistant to the President and Board of Education.
Position Information
- Provide all documents as requested.
- A resume may not take the place of any one section of the application.
- Transcripts are required for this position at the time of application. See instructions below.
- Incomplete applications will not be considered.
Location:
Main Campus
Classification:
Management Support
Position Type:
Management
Anticipated Start Date:
Upon Hire
Salary/Wage:
Annual
Salary/Wage Range:
Starting Salary Range $71,625 to $90,377 Annual (Management Salary Band 3, Range B)
Salary/Compensation Statement:
- Our Management Benefits package includes a generous contribution toward medical, dental and vision insurance, long-term disability as well as paid sick leave and vacation time.
- Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
- You may also view our Management Working Agreement online.
Grant Statement:
Working Schedule:
- Full-time; Variable work hours based upon department needs; weekends, evenings and travel may be required.
- Generally Monday – Friday, 8:00 am – 5:00 pm.
FLSA:
Exempt
Position Status:
Permanent
Full/Part:
Full-Time
Annual Schedule:
260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:
https://jobs.lanecc.edu/postings/11184
POSTING TEXT
Posting Date:
06/03/2022
Closing Date:
07/04/2022
Applicant Pool:
No
Open Until Filled:
No
Required QUALIFICATIONS
Required Education:
Bachelor’s degree, from an accredited institution.
Required Experience:
- Four (4) years of progressively responsible executive or senior-level administrative support experience.
Conditions of Employment:
- Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate and will be evaluated on a case-by-case basis.
- Must work and reside in the state of Oregon at the time their work is being performed.
- Lane employees are required to be fully vaccinated or have an approved exemption on file, see Lane’s COVID page for more information
Preferred QUALIFICATIONS
Preferred Education
Master’s Degree, from an accredited institution, in a field related to assignment.
Preferred Experience
Depth, breadth, and variety of experience in the following:
- A higher education setting.
- Working in an executive environment.
- Managing the work of others.
- Working with a Board of Executives.
Bilingual/Multicultural Statement:
Inclusiveness, diversity, and equity are integral to Lane’s commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:
We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:
This position plans and directs all administrative and operational activities for the President and Board of Education. Organize and prioritize critical issues and required information for the President to facilitate efficient decision-making. Act as a point of contact or gatekeeper President and Board of Education and other stakeholders. Serve as senior staff to the President and Board of Education and report directly to the President on a wide variety of administrative and executive duties involving the President’s Office and its priorities
Essential Functions:
- Models service excellence in interactions with students, college employees, and community members.
- Assists the President with daily operations.
- Manage the President’s calendar; plan attendance and travel arrangements for the President; assist in the planning and organization of college meetings and events.
- Compose correspondence for President which requires access to confidential information, bargaining materials, evaluations, grievances, legal, and harassment issues.
- Attend and record highly confidential meetings with employees, senior administrators, and the board of education.
- Maintain college contracts and agreements, including President’s employment contract and legal services agreement.
- Liaison to the Board of Education on matters as delegated by the President. Work in collaboration with the administration as a liaison to the Board of Education
- Prepare and/or contribute to the preparation of reports, proposals, briefings, and presentations, responses on institutional issues.
- Handle questions, concerns, issues, and requests on the President’s and Board’s behalf.
- Support the execution of college-wide projects undertaken by the President and Board of Education.
- Research and provide responses to various internal and external requests for information.
- Respond to requests from the media and refer to President, PIO, or appropriate administrator.
- Analyze budget and project expenses of the President’s Office and Board of Education.
- Maintain current paper and electronic files and archived records for the President and Board of Education office.
- Plan, design, and organize meetings of the Board of Education.
- Provide follow-up on action items resulting from board activities and decisions.
- Produce templates, flyers, presentations, and forms.
- Works collaboratively with other Management Support staff and provides backup as needed.
- Other duties as assigned by the President
Equity and Inclusion
- Demonstrate Lane Community College’s core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, and valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
- Duties are carried out respectfully, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran’s status, nationality, age, language, origin or employment status.
- Must demonstrate an active concern for meeting the needs of students, staff, and the public.
Supervision Statement:
Reports directly to the President.
Physical Demands/Working Environment:
This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to sixty (60) pounds. Work safely.
Knowledge Skills and Abilities:
Expected Competencies
- Analytical Thinking
- Building Relationships
- Change Advocate
- Teamwork
- Customer Service
- Process Improvement
- Supervision and Leadership
- Strategic Project Management
- Knowledge of instructional design, delivery, and learning theory
Knowledge of and Skill in:
- Office organization, administrative support functions, project management, and coordination.
- Excellent written and verbal communication skills.
- Well-developed interpersonal skills in working with colleagues and the public.
- Public relations.
- Skill in creating a professional and welcoming environment from which to represent the office of the President.
- Highly developed skill in accurately recording various confidential meetings and interviews.
- Advanced use of Microsoft Office and Google Suite products.
Ability to:
- Work in a fast-paced, ever-changing environment.
- Meet short-term deadlines.
- Manage multiple complex problems.
- Quickly gain a working knowledge of organizational policies and procedures.
- Multi-task, prioritize, and maintain a flexible schedule.
- Work independently and as a part of a team.
- Work efficiently and accurately under pressure of deadlines and with multiple interruptions.
- Interpret and explain complex policies and procedures to managers, staff, students, and the general public.
- Work with a diverse population.
- Provide professional and customer-focused support and communication to myriad populations, manage and coordinate projects, programs and events.
- Actively participate in sustainability efforts and implementation in alignment with core vision, mission and values.
- Actively demonstrate a concern for respectfully meeting the needs of students, staff, and the public in a welcoming, open, professional environment.
Applicant Instructions:
Applicant Instructions
- Incomplete applications will not be considered. Ensure all employment and education dates are filled in.
- The CV/Resume may not take the place of any one section in the application.
Required Documents
To be considered a candidate for this position, all of the following must be included in the application package:
- Online Application – Complete and submit online via the applicant portal.
- Resume – Comprehensive of experience, education and accomplishments.
- Cover Letter – Clearly detailing how you meet the qualifications for the position.
- Transcripts – See instructions below.
If applicable: DD214 – Veterans, please fax, email, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College; Jill Deneault, deneaultj@lanecc.edu, 541-463-3196, Fax: 541-463-3970
Additional Documents and Letters of reference are not accepted.
Questions?
Questions?
- For assistance with the online application call 541-463-5586
- For position questions contact Jill Deneault, deneaultj@lanecc.edu, 541-463-3196
How to monitor your application
- Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process.
- Visit your Employment Opportunities account. The main page will show your status in the search.
Positions close at 9:00 pm PST.
Transcript Instructions:
Transcripts are Required
Attach under “Optional Document”, fax, email, deliver or mail to:
Lane Community College
Human Resource
Posting #220090 Attn: Jill Deneault
4000 E 30th Ave
Building #3/ 1st Floor
Eugene, OR 97405
Fax: (541) 463-3970
Email: deneaultj@lanecc.edu
College and Division Information:
College Information
The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce.
Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities.
History
Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College.
One of the advantages of working Lane is living in the area. Lane’s main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area’s scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what’s new at Eugene, Cascades & Oregon Coast.
Union Association:
Managers Working Agreement
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What does it mean to have a commitment to equity and justice? How have you demonstrated that commitment and how would you see yourself demonstrating it at Lane? Be specific. (1200 characters maximum, including spaces)
(Open Ended Question)
Hiring Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
- Transcripts
- Transcripts #1
- Transcripts #2
- Transcripts #3
Executive Assistant
University of Oregon Lundquist College of Business -
Eugene, OR
