Secretary - Building Secretary II @ Larson Heights Elementary

TERMS OF EMPLOYMENT

Classified Salary Range

Benefits Available

SECRETARY II - ELEMENTARY

Larson Heights Elementary

8 hours per day/200 workdays per year

(M-F) 7:45 - 4:15 

Shift time is subject to building needs. 

SECRETARY II:  Performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices and procedures.

Position Overview:
The Elementary Building Secretary (Secretary II) is a vital part of the school team, supporting the daily operation of an elementary building by ensuring smooth administrative functions and providing a welcoming, organized, and responsive office environment. This role requires exceptional organizational skills, attention to detail, and a friendly, child-centered approach to communication. The secretary serves as the first point of contact for students, staff, parents, and visitors, and plays a key role in maintaining a safe and supportive school environment.

REQUIRED QUALIFICATIONS:

1. High school diploma or G.E.D. equivalent.
2. One (1) year of clerical experience or any combination of education and experience, which provides the applicant with the knowledge, skills, and abilities required to perform the job.
3. Must have the ability to relate in a positive way with supervisory staff, students, and parents.
4. Must have the ability to communicate effectively both orally and in writing.
5. Ability to successfully complete the following assessments: typing test –Typing (upper Moderately Effective to Highly Effective range), math test, grammar test, basic excel test, proofreading test, and other assessments as applicable to the position.
6. Bilingual preferred.
7. Such alternatives to the above qualifications as the board may find acceptable.

JOB SPECIFIC QUALIFICATIONS:

1. Knowledge of office practices, procedures, and equipment.
2. Ability to operate standard office equipment such as typewriter, computer, calculator, and photocopier.
3. Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
4. Ability to understand and execute verbal and written instructions, policies, and procedures.
5. Ability to maintain the confidentiality of sensitive information.
6. Interprets as needed if an individual possesses multiple language skills.
7. Good attendance and punctuality are required.

FUNCTIONS:

1. Provide back-up assistance to Secretary I as needed.
2. Perform receptionist duties by answering the phone and providing assistance to staff and the public.
3. Maintain and update databases and spreadsheets.
4. Type correspondence, bulletins, agendas, reports, and newsletters.
5. Prepare, maintain, and file detailed records such as daily attendance reports, and other student reports using office machines such as listed above.
6. Work with online attendance program; notifies parents by telephone when students are absent from school. Accurately report/distribute truancy information.
7. Generate and distribute standardized reports and letters.
8. Sort and distribute mail and district information.
9. Assist students as directed.
10. Obtain an “Administration of Medication at School” training certificate.
11. Must be able to deal with children’s health problems, accidents, etc.
12. May maintain and monitor student immunization records.
13. Other duties as assigned.

TESTING REQUIREMENTS:

1. First aid card may be required for specific positions
2. Ability to successfully complete the following assessments: Typing (upper Moderately Effective to Highly Effective range), math, grammar, basic excel, proofreading, writing sample (optional), 10-key test (optional), accounting (optional) tests.

• Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.

 The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX, Civil Rights, Affirmative Action, and Equal Opportunity officer, Michelle Musso, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766-2650, mmusso@mlsd161.org; OR Section 504/ADA Coordinator, Samantha Burgess, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766- 2670, sburgess@mlsd161.org.

Salary : $24 - $29