Accounting/Administrative Assistant

Company Overview

Lauber Municipal Law, LLC is a boutique law firm specializing in municipal law, representing local government entities across Missouri. Our firm is committed to providing high-quality legal services with a focus on transactional work and occasional litigation.

Summary

We are seeking an Accounting/Administrative Assistant to join our team at Lauber Municipal Law, LLC. This position requires strong data entry skills, and excellent math skills. The candidate should understand accounting and general office procedures, have the ability to communicate effectively, problem solve and provide general accounting/administrative support.

Accounting Responsibilities:

• Obtains required documentation for all employee reimbursable expenses and firm credit card charges; reviews expenses for document and policy compliance; generates credit card reports for all firm card holders.
• Assist Staff Accountant with verifying and recording client payments in billing software; generates updated client billing reports; and prepares client payments for deposit.
• Expense reports creation and distribution for approvals.
• Assists Staff Accountant and attorneys by drafting, proofreading, and editing attorney billable hour Excel spreadsheets; then submits all attorney billable time into billing software daily.
• Assist in generating monthly pro forma for attorney reviews; performs noted edits in billable hour spreadsheets and billing software.
• Generates and submits monthly client account statements for past-due accounts.
• Drafts correspondence for standard past-due accounts creates AR Aging reports for firm leadership review; enters client late fees into billing software per firm leadership approval.
• Maintains primary client data spreadsheet of attorney assignments, client rates, and active matters. Generates relevant leadership reports upon request; Creates and submits client rate increase letters per firm leadership.
• Ensures financial data is entered correctly and accurately.
• Actively communicates and generates accounting reports for cash receipts, accounts payable and receivable, and expenditures for firm leadership, firm controller, and firm accountant.
• Scans, Copies, files, and retrieves documentation for firm accounting records and reports as needed.
• Performs other duties as assigned.

Administrative Assistant Responsibilities:

• Switchboard operation; answers, screens and transfers telephone calls.
• Welcomes and directs visitors, clients and vendors.
• Retrieves mail and disburses to employees daily.
• Creates envelopes, applies postage, and submits outgoing mail.
• Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
• Responsible for a broad variety of administrative tasks including strong organizational skills; capacity to adapt to various department needs, prioritize multiple responsibilities, and seamlessly perform with meticulous attention to detail.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for attorneys or supervisors.
• Maintains inventory, orders, stocks office supplies and maintenance of office equipment.
• Maintains and updates Firm Outlook Calendar and Firm Whiteboard Calendar.
• Track details and materials related to training classes and seminars.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook).
• Excellent at both internal and external communication via verbal, email and telephone.
• Knowledge of generally accepted accounting principles (GAAP) and financial data analysis.
• Knowledge of administrative and clerical procedures.
• Must be able to work independently, as well as in a team setting.
• Strong work ethic and engaging personality, willing to learn and grow.

Education and Experience:

• Associate degree preferred; Experience may be substituted for degree.
• Two years of accounting-related experience; Experience with firm billable hours a plus.
• Three to five years of experience in an administrative role.
• Valid driver’s license.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 40 pounds at times.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $19 - $22