What are the responsibilities and job description for the Office Administrator position at Laulea Engineering LLC?
Position/Job Description
Perform high-level administrative and operational management services.
● Accounting and Bookkeeping (General input, maintenance, and tracking of financials)
o Accounts receivable & accounts payable.
o Administrative oversight and management of internal accounts and documents.
o Client, contractor/subcontractor interaction.
● Staff and Operations Management
o Review and approve timesheet and expense reports.
o Implement company policies and procedures.
o Manage BQE Core Software.
o Maintenance of personnel, financial, policy, and other business records including active insurance for the company.
o Administrative lead and contact for third-party admin services (e.g. staffing, payroll, etc.).
o Receive and distribute mail/email/correspondence.
● Human Resources
o Assist with administration of HR policies and procedures to include but not limited to:
▪ Compensation and benefits.
▪ Assist with policy development and enforcement.
▪ Coordinate and lead new employee orientations and exit interviews.
▪ Assist in resolution of employee complaints, grievances, and disputes.
o Administrative lead and contact for third-party HR admin services.
● Project Support, Assisting Project Managers and Engineers
o Technical publications/editor assistance for document deliverables.
o Travel booking.
o Shipping and receiving.
o Perform other miscellaneous office duties as required or assigned.
Minimum Requirements
● AS/AA or equivalent degree preferred but not required.
● Self-motivated and able to work autonomously; also able to effectively collaborate with a team.
● Effective verbal and written communication skills.
● Requires partial-time working in company office; teleworking allowed otherwise.
● Proficient in typical office computing software (word processing, spreadsheets, etc.)
o Knowledge and experience in accounting software (e.g. Quickbooks or equivalent).
o Preferred knowledge and experience with engineering software (e.g., AutoCAD) and creative document editing/creation (e.g. Adobe Creative Suite).
● High attention to detail.
● Possess a valid driver's license and operating vehicle.
● Ability to lift 25 pounds.
Job Details
● Full-time, 40 hours per week, salaried exempt equivalent with health benefits.
Desire to join a creative Team.
Salary : $20 - $30