Clerk I

GENERAL STATEMENT OF JOB

Under direct supervision, performs various routine clerical duties supporting department operations. Work involves typing and preparing various documents, maintaining files and logs, providing professional and courteous customer service at all times, and performing related tasks specific to the assigned department. Reports to the assigned supervisor. The hourly pay for this position is

$14.25 per hr.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Answers the telephone; provides assistance to callers and/or forwards calls to appropriate personnel; takes and relays messages.

Greets and assists office visitors.

Receives and processes various forms, applications, requests, records, reports, and other documents.

Types and/or prepares various routine documents, which may include general correspondence, memos, charts, tables, graphs, notices, invoices, file cards, receipts, fliers, presentation materials, court documents, forms, and others; proofreads copy for spelling, grammar, and format, making appropriate changes.

Assists in maintaining department files; maintains various lists and logs.

Enters and retrieves computer data; reviews data for accuracy; generates computer reports as requested.

Attends meetings; records, transcribes, and distributes meeting minutes within appropriate timeframes.

May maintain personnel files, ensuring accuracy and confidentiality.

May perform general bookkeeping duties as assigned, including but not limited to processing accounts receivable and/or payable.

Assists with special projects and performs specialized duties peculiar to assigned department.

Performs routine clerical duties as required, including but not limited to copying and filing documents, retrieving files, sending and receiving faxes and e-mails, assembling and collating documents, processing daily mail, maintaining lists and logs, etc.

CLERK I Responsibilities

Readies office equipment for daily use; maintains equipment supplies and monitors maintenance

needs.

Receives and responds to inquiries, requests for assistance and/or complaints in areas of

responsibility.

Compiles information for and prepares and/or processes various documents, which may include

records, forms, reports, fliers, notices, memos and correspondence.

Refers to meeting minutes, directories, policy and procedure manuals, laws/regulations, reference

texts, etc.

Operates a variety of office equipment such as telephone system, computer, copier, printer, fax

machine, laminating machine; uses a variety of office tools and materials and computer software for

word and data processing.

Interacts and communicates with various groups and individuals such as the supervisor, coworkers,

vendors, and the general public.

Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.

Requires a high school diploma or GED equivalent with six months to one year of experience in

clerical or secretarial work; or any equivalent combination of training and experience, which

provides the required knowledge, skills, and abilities.