School Receptionist

This person will manage school communications and reception the Lawrence Family Development Charter School at the Academy for Early Academic Preparation, Lower and/or Upper School, greeting parents and visitors, ensuring that all sign-ins are completed, tracking students’ attendance, respond to all incoming calls, and set the tone for professionalism and welcoming for our school.   Responsibilities: The Receptionist will manage the school’s reception area and: -greet visitors, students, staff, and parents -maintain all sign-in logs and forms required by school policies -maintain front desk as a professional area -answer telephone -log technology Help-Desk requests -take and record phone messages for classroom teachers and paraprofessionals -work with the School Nurse, the Enrichment Coordinator, the Heads of School, and the Principal to contact parents in emergency situations -assist the Administrative Assistant and the Parent Liaison as requested -any other task as assigned by Head of School and/or Principal Clerical duties include, but are not limited to: -Microsoft Office skills and data entry into student data systems -Filing, assist with mailings, sort mail -maintain and update staff phone database -make copies for overall distribution to staff, students, and parents -maintain an inventory of school supplies/inform Administrative Assistant of supply needs -maintain desk copy of all Purchase Orders for shipping verification -receive school supplies and verify contents with packing list and Purchase Order -assist with the collection of funds with the Enrichment Coordinator and Parent Liaison -daily check and organization of building copiers -assist with translation for meetings with parents   Experience/Qualifications: -professional, courteous attitude -confidentiality in all matters -bilingual - excellent communication and writing skills in English and Spanish -computer proficiency using Microsoft Word and a database management system -excellent organizational skills -associate’s degree preferred and/or a minimum 2 years’ experience in office environment -ability to stay focused in a busy environment School-Year Position: Non-exempt, 8 hrs./day Reports to:  Head of School