Proposal Specialist

ABOUT YOU Are you ready to join an inclusive work environment, committed to leading new ideas and pathways, and to delivering value? If the answer is, “Yes!” then we have an exciting career opportunity for you. The Proposal Specialist will be responsible for coordinating the development, submission, and review of business development proposals for the company. This role will partner with various internal teams, including sales, operations, marketing, consulting, and legal, to ensure the creation of high-quality, timely, and compliant responses to RFPs, RFQs, and RFIs. This role will be based in the Proposal Center, report to the Director of the Proposal Center, and work closely with business line leaders for guidance, support, and task assignments. The Proposal Specialist will primarily support consulting related proposal and sales enablement activities, while collaborating with broader Montrose teams as needed. Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients’ decision-making and operations and efficiently fulfills their project requirements. We have over 135 offices across the United States, Canada, Europe and Australia and over 3,500 employees – all ready to provide solutions for environmental needs. WHAT WE CAN OFFER YOU As a key member of our Montrose team, you can expect: Mentorship and professional development resources to advance your career Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues Opportunities to engage and contribute to our employee resource groups Competitive compensation package: annual salary ranging from $75,000 to $90,000, commensurate with experience, credentials and geography Competitive medical, dental, and vision insurance coverage 401k with a competitive 4% employer match Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance A financial assistance program that supports peers in need, known as the Montrose Foundation Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders. In addition to proposal management, this position will also support a variety of sales enablement initiatives depending on proposal volume, contributing to the overall success of the company. A DAY IN THE LIFE Proposal Management (Primary Focus): Coordinate and manage the full proposal life cycle for assigned proposals, from the initial receipt of proposal requests through to the final submission and delivery. Work directly with business line stakeholders for related day-to-day tasks and projects. Lead go/no-go meetings, kick-off meetings, and other meetings as required. Researching bid portals and aiding in lead/pipeline generation opportunities. Collaborate with cross-functional teams (sales, operations, consulting, marketing, service, legal, etc.) to develop and package comprehensive, compliant, and compelling responses to business opportunities. Analyze costs, risks, and benefits associated with proposed contracts, and prepare proposals as needed. Ensure proposals meet both client requirements and internal standards, including compliance with submission guidelines and internal quality controls. Create well-designed proposal graphics, write/edit, proofread, format, maintain version control, and ensure compliance to both submittal guidelines and internal organizational and brand standards. Manage version control and deadlines for all proposals, ensuring timely submission and communication of key milestones to relevant stakeholders. Maintain repositories and databases of project experience and approved content for proposals, making updates as necessary. Communicate with team members to ensure milestones are met, proposals comply with requirements, and critical tasks to win bids are understood and addressed. Write and maintain professional CVs for all team members, ensuring up-to-date, accurate, and tailored profiles are available for proposals and marketing purposes. Sales Enablement Support (Secondary Focus): Support general marketing and sales enablement initiatives when proposal volume is low, including content development and copywriting. Assist in creating sales enablement collateral such as brochures, presentations, email campaigns, and Statement of Qualifications (SOQs) to promote the organization’s services. Collaborate on branding and messaging initiatives to ensure consistency across all marketing and proposal materials YOUR EXPERTISE AND SKILLS To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Bachelor’s degree in Marketing, Communications, Business, or a related field. At least 3 years of experience in proposal management, marketing, or a related field, preferably within a consulting, government services, or other service-oriented industry. Strong experience with leading Go/No-Go discussions with stakeholders Strong project management and organizational skills with the ability to juggle multiple priorities and deadlines. Prior experience with public sector (municipal, state, federal) proposal responses. Excellent writing, editing, and proofreading skills. Proficiency in Microsoft Office, Adobe Creative Suite (InDesign and Photoshop), and CRM/marketing tools. Strong interpersonal skills and the ability to work cross-functionally with multiple departments. Shipley and APMP certifications/training desired. KNOWLEDGE, SKILLS, & ABILITIES Excellent written and verbal communication skills, ensuring clear and effective interactions across teams. Possesses a proactive mindset with a strong sense of initiative, capable of identifying and addressing tasks independently without requiring direct instruction. A hard worker with an exceptional work ethic, always looking for ways to add value and help the team. Driven and resourceful, constantly seeking to improve processes, solve problems, and ensure the best outcomes for the firm. Analytical thinking and strategic planning. Attention to detail, especially in high-pressure situations with tight deadlines. Strong ability to manage multiple projects simultaneously, with excellent time management and prioritization skills. Creative problem-solving skills with the ability to adapt to shifting priorities. Ability to work both independently and as a key liaison within a collaborative team. Proficiency in graphic design and layout software (e.g., Adobe Creative Suite, Canva) for proposal graphics and marketing materials. Familiarity with digital marketing tools and platforms, including content management systems (CMS), social media, and email marketing tools. This position is fully remote (telecommute) with occasional travel to U.S. office locations for team meetings. The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or careers@montrose-env.com for assistance. MAKE THE MOVE TO ACCELERATE YOUR CAREER We are going to be blunt – the way we work may not suit everyone. We are a fast-paced, dynamic and high-growth company. You are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues and its service providers. Therefore, if freedom, autonomy, and head-scratching professional challenges attract you, we could be the perfect match. Want to know more about us? Visit montrose-env.com and have fun! Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. Montrose will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Montrose is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. We’re blazing new trails. Forget everything you think you know about how environmental companies work. Montrose Environmental Group was designed from the ground up to deliver a better experience and better outcomes for both our clients and our employees. We’re growing rapidly—with a purpose. We’re bringing the best minds on board, and giving them the freedom to focus on what matters most: coming up with ingenious, effective ways to measure, assess, and address real-world situations. The kind that face industries of all kinds right now, and the kind that we want to be the first to see on the horizon. When we do that, we add value. We create opportunities for our clients and ourselves. We grow. We learn. We make a real difference in the world around us. You can help lead the way. Are you ready to innovate? Collaborate? Meet the requirements of ever-evolving regulations and keep up with the demands of a dynamic, expanding team? Work across disciplines to develop solutions no one has seen before? Apply today to join our Montrose team! Montrose is committed to being an inclusive workplace. Montrose is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. You can read more about EEO here or view the EEO Posters. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email hrcorp@montrose-env.com. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail careers@montrose-env.com or call 949-988-3500. This email and phone number are created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

Salary : $75,000 - $90,000