What are the responsibilities and job description for the Office Administrator position at Legacy Events & Rentals?
Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team to help ensure smooth operation of our office environment. This vital role involves managing daily administrative tasks such as scheduling rentals, creating contracts, responding to emails, answering phone calls. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an efficient workplace. Your energy and enthusiasm will help foster a positive and productive office atmosphere, enabling our team to thrive and achieve their goals.
Duties
- Assist in managing and coordinating daily office operations, including front desk responsibilities and multi-line phone systems to ensure seamless communication.
- Oversee calendar management, scheduling, appointments, and events with precision and attention to detail.
- Handle customer inquiries by negotiating contracts, informing of rental inventory, upselling, processing invoices, and maintaining strong professional relationships.
- Cleaning and organizing event decor, linens and other items.
- Organize filing systems, manage receipt documentation and ensure a clean work environment.
- Maintain office supplies inventory and oversee office equipment maintenance for optimal functionality.
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills.
- Experience in the event industry is preferred but not required.
- Excellent communication skills—both verbal and written—and professional phone etiquette.
- Strong organizational skills with the ability to manage multiple schedules efficiently.
- Sales mindset is a plus.
- Drivers License and reliable transportation.
Job Type: Full-time
Pay: $15.00 - $19.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
Education:
- High school or equivalent (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Hurricane, UT 84737 (Required)
Work Location: In person
Salary : $15 - $19