Title/Accounting Clerk

• Process all new and used vehicles for registration in the state in which they will be titled.
• Processes pre-owned vehicle title transfers
• Prepare tax and title documents
• Printing paperwork for auto sales including DOT MV and GAP documents
• Verifies data, completes state forms, makes disbursement for taxes and fees, and submits to the state
• Prepares and distributes title envelopes
• Maintains follow-up on all incoming titles
• Maintains and reconciles schedules for tax, title and license payable and lien payoffs
• Identifies internal control issues by reviewing existing policies, verifying changes in authorized personnel, and communicating issues to the Office manager or Controller
• Examine vehicle title for accuracy and conformity to specified requirements.
• Verify acceptance of the title in the state for which it is filed.
• Confirm accurate title VIN number, odometer reading, releases of liens, and that titles contain no alteration, etc.
• Determine negotiability of title document and assess for potential fraud. Report any title discrepancies.
• Resolve titling issues through interaction with dealership staff, customers, dealers and regulatory agencies.
• Work with manager/supervisor to negotiate price adjustment between buyer and seller for a title problem, if necessary.
• Submit all legal transfer work to the Department of Motor Vehicles
• Maintain a system to verify out-of-state titles
• Compile and maintains a complete list of all outstanding title work
• Sign over titles for all wholesalers who have paid in full
• Maintain knowledge of current DMV laws and regulations as they relate to vehicle titles and interpret titling regulations in each state for which vehicles are processed.
• Maintains error logs and keeps management abreast of issues
• Processes payoffs on trade-ins and floor plan, pulls contracts, and forwards to financial institutions
• Verifies Finance and Insurance (F&I) data to documents
• Enter ESP warranty data into system
• Enter vehicles and associated data into system (stock in) including all floorplan information
• Prepare deal jackets for vehicles
• Reconciles vehicle inventory schedules as assigned on a weekly and monthly basis
• Receive and route telephone calls in a courteous and efficient manner to the appropriate personnel or department.
• Perform other duties such as processing vehicle sale day transactions
• Run outstanding title reports, review and contact sellers regarding outstanding titles.
• Computes and enters Sales staff commission calculations (deal recaps)
• Processes rebates
• Prepare packages for deal funding
• Post deals to accounting
• Stay abreast of title regulations. Attend seminars held by local licensing bureaus and any available training on title regulations
• Maintain a professional appearance and a neat work area
• This position will have other general clerical office duties and support various accounting functions of the dealership
• Perform other duties as assigned by the office management
• May be required to work overtime (more than 40 hours per week) as business needs dictate

• Minimum of 1 year of previous automotive titling experience required
• Notary License preferred
• Ability to communicate effectively verbally in one-on-one situations to customers and other associates
• Desire to work within and help support a team
• Valid driver’s license
• Computer literacy and must be able to learn Company software
• Automate experience a plus.

• Strong attention to detail and sense of urgency.
• Excellent communication skills both written and oral
• Active Listening – give full attention to the words and body language of others, take time to understand the points being made and ask questions as appropriate
• Critical Thinking – using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Time Management – ability to prioritize workload and manage one’s own time

• Minimum of High School degree or equivalent
• PA Driver’s license
• Possess an acceptable driving record and valid driver’s license in state of residence
• A criminal history background check will be conducted prior to beginning employment
• A Clear pre-employment drug screen

• Indoor office environment, considerable use of telephone, computer and other office equipment

Salary : $1,800 - $2,300