What are the responsibilities and job description for the Office Coordinator | 30 hrs per week | temp to hire position at Lensa?
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At space150, the office environment is a critical part of our culture and client experience. The Office Coordinator owns the day-to-day operations of that space. You will handle the logistics that keep the agency moving, ensuring the office is organized, welcoming, fun, and efficient. We need someone who is reliable, responsible, and well-organized, with excellent communication skills and the adaptability to handle the shifting needs of a busy agency without missing a beat.
This is a temporary to hire, part time, hourly position at up to 30 hours per week. There will be a need for some schedule flexibility based on agency needs from time to time.
Requirements
At space150, we are committed to pay transparency and equity in accordance with applicable laws. The pay range for this position is $24-$27 per hour, depending on experience. The salary range for this role is based on numerous factors including experience, skills, and qualifications.
In addition to base compensation, space150 offers a competitive benefits package, including:
At space150, the office environment is a critical part of our culture and client experience. The Office Coordinator owns the day-to-day operations of that space. You will handle the logistics that keep the agency moving, ensuring the office is organized, welcoming, fun, and efficient. We need someone who is reliable, responsible, and well-organized, with excellent communication skills and the adaptability to handle the shifting needs of a busy agency without missing a beat.
This is a temporary to hire, part time, hourly position at up to 30 hours per week. There will be a need for some schedule flexibility based on agency needs from time to time.
Requirements
- Monitor office supplies, food and beverage inventory and place orders and restock as needed
- Maintain a clean and organized office environment
- Support all meeting needs and planning. Include conference room setup, order and set up of food and beverage, clearing and resetting spaces
- Manage correspondence (e-mail, letters, packages etc.)
- Maintain and keep the full office picked up and well organized, including storage spaces
- Maintain receipts, job numbers, and attendees for all purchases and document the information in the expense tracking system
- Proactive in assessing office needs and provide solutions for addressing those needs
- Coordinate and plan company parties and events
- Respond to requests for assistance with a variety of related tasks
- Serve as the main point of contact for various vendors. Will include negotiating rates and services.
- Work with building maintenance to ensure any facilities or maintenance issues are addressed and fixed in a timely manner.
- Communicate with subtenants when needed
- Responsible for the overall environment provided to employees
- Office plant care and maintenance
- Provide administrative support and project planning for special projects
- Proven experience as office coordinator or in a similar role
- Experience in customer service will be a plus
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Strong sense of discretion and professionalism
- Reliable and trustworthy
- Ability to work independently and be self motivated
- Ability to lift and move furniture and supplies up to 50 pounds. Ability to assemble basic items using tools and instructions.
- Valid driver’s license, reliable transportation, and the ability to purchase alcohol for agency events (21 required)
- This role is primarily based in our North Loop, Minneapolis office. While there is occasional opportunity to work from home, you must be on-site to manage the daily operations of the space. Schedule flexibility is required to meet agency needs. Parking is provided.
- Core business hours Monday - Friday from 9 a.m. - 5 p.m. Schedule flexibility available between those hours.
At space150, we are committed to pay transparency and equity in accordance with applicable laws. The pay range for this position is $24-$27 per hour, depending on experience. The salary range for this role is based on numerous factors including experience, skills, and qualifications.
In addition to base compensation, space150 offers a competitive benefits package, including:
- Comprehensive health, dental, and vision insurance
- 401(k) with company match
- Unlimited paid time off
- Life Insurance (basic, voluntary & AD&D)
- Family Leave (parental leave)
- Short & Long Term Disability
- Hybrid Work Environment
- A collaborative, creative and fun work environment
Salary : $24 - $27