Secretarial Assistant - Front Office

Job Title: Secretarial Assistant - Front Office

Terms Of Employment

Support Staff Salary Schedule

Grade: 7

Hours per day: 8

Days per year: 190

Type Of Position

Full-time

FLSA Status

Non-Exempt

General Summary: Under general supervision is responsible for providing direct school level secretarial and clerical office support. Conducts such duties as word processing, filing, sorting and collating materials, answering incoming calls, scheduling appointments, etc.

Essential Functions

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One.
• Effectively interacts, communicates and collaborates with all stakeholders.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Provides secretarial support by performing such duties as answering, screening and directing telephone calls; taking messages; word processing; directing visitors; and scheduling appointments.
• Performs various clerical duties such as filing; sorting incoming and outgoing mail; sorting and collating documents; preparing copies; distributing documents and related materials, maintaining various records, etc.
• Generates various records and forms; prepares letters and related documents as assigned.
• Enters and maintains computer records.
• Assists with attendance records if assigned.
• Provides assistance as a back-up to other office staff when necessary.
• Effectively uses personal technology devices and software applications for the management of pertinent information and communication.
• Operates and utilizes general office equipment.
• Selects, requests, and maintains an inventory of instructional aides, technology tools, equipment, and supplies needed for daily activities; provides for safe storage and proper use of all materials, supplies, tools, and equipment.
• Participates in all professional meetings and training sessions as required.
• Performs other related duties as required.
  
  

Minimum Education/Work Experience:

• High school graduate
• Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities
  
  

Knowledge/Skills: Knowledge of the policies, procedures and activities of the school district which pertain to the specific duties and responsibilities of the position. Knowledge of departmental policies, procedures, and operations. Working knowledge and application of business English, grammar, spelling, punctuation, and mathematical computation. Knowledge of the principles of office management. Knowledge of the records and reports which must be prepared and maintained. Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and complete work without the need for direct supervision. Ability to maintain confidentiality of employee and student records and information. Ability to demonstrate high level application of technology devices in the performance of daily activities. Ability to demonstrate proper maintenance, safe operation and utilization of equipment, materials, tools, and supplies used in daily activities. Ability to interact and communicate effectively with students, parents, teachers, administrators, colleagues and all other stakeholders involved in the activities of the job.

Working Conditions: Duties are performed in an office setting with no significant exposure to adverse environmental conditions. Responsibilities may require constant attention and meeting deadlines. Physical demands are restricted to work requiring occasional lifting/moving of items up to twenty-five pounds. Occasional travel is required; no overnight travel required.

Responsibility: No budgetary of supervisory responsibility.

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the school board’s policy on evaluation of support personnel.

Disclaimer Statement: This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.