Administrative Assistant - Athletics

Position Title:      Administrative Assistant - Athletics

Reports to:          Director of Athletic

FLSA Status:        Non-Exempt

TERMS OF EMPLOYMENT:  Administrative Staff - 10 month 14 days - Class B with benefits according to the LEA Unit D collective bargaining agreement. 

37.5 hours per week.  $29.48 - $37.75 per hour

JOB GOAL: 

Employee performs a variety of secretarial duties to support the operations of the office and Director of Athletics while supporting the programs and families.

ESSENTIAL FUNCTIONS:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• • Provide extensive customer service in person, via telephone and email
  • Monitors athletic schedules of games, verifying opponent schedules match
  • Coordinate bus schedules with transportation company
  • Reserve building space through online scheduling software
  • Administer athletic registrations through online registration software
  • Collect required health forms
  • Generate extensive reports
  • Process the collection of user fees collected online and by check; make deposits to the Treasurer; generate monthly reports
  • Follow up on fees owed
  • Assist with payroll for game officials
  • Create and maintain student athlete records
  • Coordinate with nurses, coaches, deans and teachers as necessary
  • Collect and maintain end of season reports
  • Prepare requisitions for purchases and process payments
  • Participates in special projects
  • Performs a variety of related duties as assigned
    

EDUCATION & EXPERIENCE: 

High school diploma or equivalent and 1 – 3  years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.

Must have knowledge of clerical and office management principles and practices, and computer systems, word processing, spreadsheet, G-Suite navigation and database software

Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people. 

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills.  Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.

Experience and commitment to working in a racially and culturally diverse teaching and learning community. 

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.

Salary : $29 - $38