Coordinator, People & Culture

The Role
Liberty Science Center seeks a Coordinator of People & Culture to be part of a team that focuses on creating an exceptional employee experience that celebrates the potential of all of our staff and offers them the opportunity to work with meaning in a caring work community.

Focusing on people-driven communications, systems, and a variety of programs, the Coordinator will support Liberty Science Center’s human resources functions, including but not limited to hiring and recruiting, HR technology, benefits administration, employee communication, learning and development, and employee engagement. 

The Coordinator of People & Culture will also take the lead on HR Information Systems (HRIS) responsibilities, including lifecycle operations, data management support, payroll support, and driving new and existing HR technology systems and initiatives. The Coordinator will also make sure we continue to be compliant and precise in the handling of our employee data.

In addition, the Coordinator will be a key culture builder as a central figure in our ongoing goal to build a diverse and skilled team of passionate people committed to inspiring the next generation of scientists and engineers. Using exceptional customer service and problem-solving skills, the Coordinator of People & Culture will play a central role in helping to build a better workplace.

This position will report to the Chief People Officer and collaborate daily with other members of the team. The Coordinator will also have the opportunity to work directly with senior leaders and peers across the organization.

What You’ll Bring to LSC
With a warm and engaging demeanor, you are comfortable meeting and engaging with new people and know a thing or two about how to take care of people. Proactive, patient, and motivated, you demonstrate a willingness to identify opportunity and dive in head first.

You lead the way with persistent enthusiasm, a friendly attitude, and a professional edge. The right person for this role is highly productive, thoughtful, and creative and thrives in a collaborative and evolving environment. Lastly, you truly strive for excellence in all you do and work authentically to not only ensure your own success but also your  supervisor and colleagues.

What You’ll Do at LSC
Your essential functions will include some combination of the following work streams:

1. Support the delivery of a world-class new hire, onboarding, and offboarding experience
2. Provide administrative support throughout the employee lifecycle, such as conducting background checks, processing I-9 verifications, scheduling interviews, etc.
3. Own our HR technology, including creating a vision and strategy that enables us to harness our various digital tools to delivery best in class service and minimize the time we spend on routine tasks
4. Enter, mine, and analyze HRIS data; use data to produce people reports related to headcount, attrition, demographics, and compensation; maintain integrity of databases and other digital tools; 
5. Serve as a point of contact and knowledge base for our workplace and provide high-quality customer service to our employees
6. Plan and execute events that drive employee engagement, morale and organizational culture, like recognition initiatives, All Staff meetings, holiday parties, lunch-n-learns, and other culture-related activities
7. Ensure the People Team office operations run smoothly from day-to-day, including making sure that equipment is working, supplies are in stock, mail is distributed, deliveries are received, plants are watered, voicemail and general inbox email are responded to, and that the office is clean, organized, and welcoming.
8. Proactively manage the CPO’s team calendar, expenses, payables, and meeting logistics
9. Maintain the integrity and confidentiality of employee files and records
10. Keep staff directory and org charts up-to-date
11. Oversee the employment verification process
12. Process team invoices according to Finance protocols
13. Create and maintain HR process documentation
14. Identify and drive potential process enhancements
15. Read team needs and anticipate solutions to resolve proactively in a high-energy manner 
16. Conducts research as necessary for various projects
17. Respond to emergency situations in a calm, efficient manner
18. Attend and support company events
19. Other responsibilities, as assigned

Knowledge Skills and Abilities (KSAs)
The ideal candidate will bring the following combination of knowledge, skills, and abilities to bare on this role:

1. Superb interpersonal and communication skills, both verbal and written
2. Commitment to creating and maintaining an equitable, diverse, and inclusive work environment
3. Ability to handle confidential information and other sensitive matters with the utmost discretion
4. Proactivity in learning new capabilities and skills on the job
5. Strong digital/ technology understanding and the ability to learn new technology very quickly
6. Proven ability to manage multiple projects at a time while demonstrating keen attention to organization, detail, prioritization, and deadlines.
7. Ability to function well in a high-paced and, at times, stressful environment 
8. Stellar collaboration skills and follow-through - this role touches multiple teams, so positive collaboration, and the ability to build trust and operate with discretion is a must
9. Impeccable proofreading and editing skills
10. Ability to assess circumstances, empathize and offer help

Preferred Qualifications
The ideal candidate will bring the following combination of education and experience to bear on this role: 

1. 2-4 years of experience (internships included) in an HR-related or data and systems-focused role with success in customer service, project management, office management, and/or event planning. 
2. Experience in desktop publishing and website design a plus
3. Bachelor’s degree (can also be in-progress)
4. Experience with applicant tracking systems (ATS), and other business applications, e.g., Slack, Trello, Monday.com, Zoom, Yammer, and/or RingCentral
5. Excellent computer skills, including advanced knowledge of Google and intermediate Excel skill (vlookups, if statements, pivot tables, etc.) 

Classification and Schedule
This is a full-time, exempt position that is bonus and benefits eligible. The work schedule generally is Monday through Friday, 9 AM to 5 PM but some degree of flexibility will be necessary depending on the needs of the business. Additional work hours may be necessary, to meet the requirements of this job position, which could encompass early morning, evening, or weekend work.

Physical/ Mental/ Sensory Demands
The work environment characteristics described here are representative of those that a Coordinator of People & Culture would encounter while performing the essential functions of the job.

While performing the duties of this job, this employee will be in a standard office environment with moderate noise level and will be subject to sitting/standing at a laptop for long periods of a time while visually assessing information. This role is frequently required to receive oral and written instructions in English and to clearly communicate in English in person, over the telephone, and via texting and email. The employee is required to move about their work area, between galleries and storage areas, and ascend and descend stairs to assist with emergency evacuations, if needed. The ability to lift and/or move up to 25 pounds unassisted may be required when implementing special events.

Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential functions to the extent that LSC may do so without undue hardship. The term “qualified individual with a disability” means an individual who with or without reasonable accommodation can perform the essential functions of the position.

LSC’s Work Culture at a Glimpse
LSC prides itself on fostering a culture that enables all employees to experience a sense of pleasure, passion, and purpose while in the workplace. We believe in embracing and driving change, inspiring fun and learning, and creating a positive and family friendly team spirit. Our differences as individuals (race, gender, age, cultural heritage, physical ability, education and lifestyle) are an asset and contribute to our ability to drive innovation. Lastly, at the heart of our work culture is the commitment to delivering a “wow factor” through our exceptional customer service to not only our guests but also one another. 

Work Location
Until further notice, this role will be eligible to work one day per week remotely.  The schedule will be determined in conversation with the CPO.  

Liberty Science Center’s physical workplace is located in a beautiful state park in Jersey City, New Jersey, with easy access to free employee parking, the Hudson-Bergen Light Rail, and the NJ Path train. LSC is a pleasant 15 minute commute from lower Manhattan. 

Travel
This role will require minimal travel.

Compensation
Compensation for this position is commensurate with abilities, education, certifications, and experience but is expected to be in the salary range of $45,000-$55,000. In addition to compensation for salary, you will receive compensation in the form of generous benefits, including, but not limited to:

1. A range of excellent health, dental, and vision insurance options
2. Flexible spending accounts for healthcare and dependent care
3. Life and disability coverage
4. Two retirement savings plans
5. 3-4 weeks of paid vacation (level dependent)
6. Paid sick time
7. Flexible paid time off
8. Pet insurance
9. Employee Assistance Program 
10. Commuter benefits for parking and transit
11. LSC Family Membership
12. 25% LSC store discount
13. 15% on-site cafe discount
     

To Apply:  
Please submit a resume and a personalized cover letter via LSC’s careers page. Attach your cover letter and resume as a single PDF file. Your cover letter should clearly outline how your background aligns with this particular role. NOTE: Applications without a cover letter may not be considered.

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Creating an environment where employees thrive also means making sure every employee feels accepted. Liberty Science Center is an equal opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We, therefore, provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status or any other protected status in accordance with applicable law. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, then please let us know.

To find out more, visit lsc.org or follow us on   Facebook , LinkedIn or Twitter .