Description

ABOUT US

Life Chiropractic College West (Life West), is a leader in chiropractic education. Our dedicated focus on the profession sets us apart from other institutions making our doctoral and continuing education programs some of the most sought-after in the world.

Through a leading-edge curriculum and clinical training experience, we provide graduates with the knowledge, skills, philosophies, attitudes, and competencies to be the best in their field. Life West also empowers transformation. We believe that an outstanding education provides opportunities and resources far beyond the classroom experience. Our mission is to support the full career lifecycle from the classroom to retirement.

CORE VALUES

The vision of Life West is to create a brighter future for humanity through graduating chiropractors who have a deep understanding of service, and of the innate potential of the human body to heal and adapt to its environment. The Doctor of Chiropractic program prepares graduates for personal and professional fulfilment in a climate of giving, doing, loving and serving from a place of abundance.

PURPOSE 

Under minimal supervision of the Vice President of Academic Affairs, the Registrar is responsible for all data collection and archiving and retrieval of student records.  Supervises the Assistant Registrar and Work-Study Student Assistant.  Ensures the accuracy and confidentiality of all records.  Is responsible for recording student academic grades, attendance, and grade point averages.  Works closely with the Office of Academic Affairs, Financial Aid, Admissions, Student Services, faculty, and students.

RESPONSIBILITIES

• Input, process, and manage all academic records relating to registration, course scheduling, transcripts, grades, and graduation requirements, ensuring accuracy and confidentiality.
• Provide statistical data reports, i.e., enrollment, end of term, etc.
• Process State and National board exam applications.
• Process diplomas.
• Provide diplomas and other records to state boards and other licensing agencies.
• Produce grade reports, transcripts, and rosters.
• Coordinate quarterly student registration process.
• Participate in institutional analysis and research projects.
• Enter transfer students’ credits.
• Evaluate students’ progress toward completion of program and certify completion of degree requirements.
• Supervise workload and assignment of projects for the Assistant Registrar and Work-Study Student Assistant.
• Verify and submit student loan clearinghouse reports.
• Other projects as assigned.
• Assist other departments as needed to ensure the best student experience and student access to information.

GENERAL PERFORMANCE STANDARDS AND EXPECTATIONS

In addition to satisfactory performance on all of the responsibilities for this position, all College employees must fulfill the following basic performance expectations:

1. Values, Mission and Goals: All employees are expected to know and work by the College's values, mission and goals as set out in the college Strategic Plan..
2. Customer Service: All College employees will strive to provide outstanding customer service to everyone they serve including students, the community and fellow employees.
3. Grooming and Appearance: College employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance.
4. Safety Awareness: College employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided, depending on the position.
5. Attendance Standards: College employees are expected to attend their work assignments and schedules at all times, pursuant to the College's Employee Handbook.
6. Training: College employees are expected to attend College-provided training sessions and meetings when deemed necessary or required.
7. Continuous Improvement: College employees are expected to give attention to continuous assessment and improvement of the position's assigned set of duties and responsibilities.

SKILLS & EXPERIENCE: EDUCATION & TRAINING REQUIREMENTS

• Bachelor’s Degree in related field.
• 3-5 years of experience in a Registrar’s office or equivalent professional responsibilities.
• Experience using CAMS or similar student information systems a plus.
• Knowledge of regulations related to student records (FERPA), student right to know, and student immigration status (SEVIS).
• Work experience in college setting.
• Experience with data processing and analysis.
• Excellent oral and written communication skills.
• Excellent problem solving skills.
• Excellent organizational skills.
• Attention to detail.
• Ability to maintain confidentiality at all times.
• Handle multiple priorities and deadlines.  Ability to multitask and meet deadlines and to cope with ad hoc requests of an urgent nature as they arise.

PREFERRED QUALIFICATIONS

• Some supervisory experience.
• Higher Education experience.

ETHICS REQUIREMENTS

• Provide professional services with integrity.
• Provide professional services objectively 
• Maintain the knowledge and skill necessary to provide professional services competently.
• Be fair and reasonable in all professional relationships. Disclose conflicts of interest.
• Protect the confidentiality of all client information.
• Act in a manner that demonstrates exemplary professional conduct.
• Provide professional services diligently.

PHYSICAL DEMANDS 

1. Nature of work requires an ability to operate standard business office equipment. 
2. Requires ability to communicate and exchange information; collect, compile, and prepare work documents; and set up and maintain work files. 
3. Must be able to lift 25 lbs., retrieving and placing materials on high shelves and on floor-level shelves; standing, walking, carrying, grasping, hearing, seeing, sitting, kneeling, climbing, balancing, stooping, crouching, and reaching. 

WORKING CONDITIONS 

1. Work performed in a general office environment.

Life West is an Equal Opportunity Employer. It is the College's policy to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, sexual orientation, membership or non-membership in an employee organization or on the basis of personal favoritism or other non-merit factors except where otherwise provided by law.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Life Chiropractic College West.  Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder’s responsibility.

EMPLOYEE ACKNOWLEDGMENT

I have read this job description and discussed it with my supervisor.