Administrative Assistant 1

We Are LifeLink…

Our Vision is to maximize the gift of life while giving hope to donor families and transplant

patients. Our Mission is to honor donors and save lives through organ and tissue donation.

Our Values are: Compassion. Excellence. Legacy. People. Quality.

 Why choose LifeLink?   We offer the following:

• Amazing culture since 1982
  • Company paid Medical, Dental, Disability & Life Insurance
  • Generous company paid Pension Plan for your Retirement
  • Paid Vacation, Sick Days & Holidays
  • Encouraging career track
  • Fitness Membership Reimbursement
  …much more!

Join our team of dedicated professionals who are committed to saving lives.

Summary:

Performs administrative and secretarial duties of a complex and confidential nature in support of the Public Affairs Department.

 Responsibilities:

1. Serve as front line contact for the public, responsible for answering phones, providing general public education information and answering questions.
2. Provide operational scheduling and clerical assistance to the Public Affairs staff, including interacting on any special projects assigned.
3. Provide and update trending reports, data entry and other organizational requirements.
4. Participation in and recording and transcription of minutes of departmental meetings.
5. Maintain inventory and ordering of supplies used for public education.
6. Participate in volunteer program, including welcoming and coordination of meetings, scheduling volunteer participation in public education activities, including listing, filling, providing supplies for and following up after events and opportunities.
7. Research/run reports and statistical information in the Volunteer Management System, state donor registries or other current data systems.
8. Assist with coordination and creation of presentation materials.
9. Maintain media calendar, assist in maintenance of dashboard and contribute to the monthly report.
10. Project assistance, including off-site participation as requested.
11. Participate and facilitate planning and execution of departmental or other meetings as directed.
12. Assist with orientation of new staff.
13. Coordination and communication with staff daily regarding their itinerary; telephone messages and mailbox correspondence in order to update PA staff in the field regarding any emergent situations.
14. Interact with LLGA and LLPR PA staff and support staff to complete projects or share ideas.
15. and coordinate large mailings.

Requirements:

1. Related college courses and/or Advanced Secretarial Certifications plus a minimum one year experience as an Administrative Assistant or equivalent experience of two to four years.
2. Bi-lingual desired, but not required.
3. Professional demeanor, appearance and attitude at all times.
4. Demonstrated written and verbal communication skills, with an emphasis on composition, grammar and punctuation.
5. Professional telephone presence, protocol and follow-up.
6. Proficient with Microsoft Office and other related software (Excel, PowerPoint).
7. Ability to meet deadlines, prioritize, multi-task and organize workflow.
8. Demonstrated proactive, positive and professional interpersonal skills – a flexible team player.
9. Demonstrated punctuality and attendance record and availability for after-hours work when requested to do so.

Working Conditions:

1.  Pleasant and comfortable work environment.
2. Routinely works customary hours, although deadlines or events may require extended working hours.
3. Demonstrated physical ability to lift, carry and/or move equipment of varying weight from 1 to 40 pounds.

TB Risk Classification:  Low  /  OSHA Classification:  Low

 Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

LifeLink is a proud Equal Opportunity Employer (EOE).