What are the responsibilities and job description for the Invoice Preparation Specialist position at Lightserve?
JOB TITLE: Invoice Preparation Specialist
DEPARTMENT: Accounting and Finance
SUPERVISOR: Senior Invoice Preparation Specialist
SUMMARY:
The Invoice Preparation Specialist is responsible for the review of subcontractor bills which includes confirmation that the scope of the work is completed. This position works closely with operations to ensure bills are accurate and reflect completion of all requested work, which involves communicating with subcontractors regarding bill discrepancies and missing information. The Invoice Preparation Specialist determines the appropriate amount to invoice the customer and prepares some of the invoice documentation utilized by another member of the accounting team.
This position must conform to all corporate policies and procedures, uphold ethical standards, and exemplify corporate values, with an emphasis on integrity and service.
DUTIES AND RESPONSIBILITIES:
- Possesses an understanding of client pricing models and billing procedures.
- Analyzes work performed and makes invoicing decisions while balancing a customer-centric culture and margin awareness.
- Clearly describes the services provided and how much the customer will be invoiced based on the scope of work completed and client pricing.
- Communicates daily with contractors regarding the scope of work completed and invoicing questions.
- Ensures contractor invoices are reviewed and updated, if needed.
- Proficiently works within internally developed software while maintaining detailed job notes for effective cross departmental collaboration and documentation of historical performance.
- Creates channels of communication among clients, vendors, and internal team members to obtain information necessary to perform job tasks.
- Additional job duties/responsibilities as assigned by management.
QUALIFICATIONS AND SKILLS:
Education and Certifications:
- High School Diploma or equivalent work experience.
Required Qualifications:
- Excellent analytical and decision-making skills.
- Ability to maintain a professional presence with all vendors, customers, colleagues, and management.
- Customer service focused with the ability to respond to requests in a timely manner.
- Ability to work in a fast-paced environment with several competing priorities.
- Ability to navigate multiple computer system windows, applications, and utilize search tools to find information.
- Outstanding communication and presentation skills (verbal and written).
- Proficient in Microsoft Office Suite.
- Ability to travel, occasionally overnight.
Preferred Qualifications:
- Associate or bachelor’s degree from an accredited university or college.
- Previous invoicing experience.
- Commercial and/or Industrial experience.
WORK ENVIRONMENT:
- Office, cubicle, or workstation.
AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply
Lightserve Corporation is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may by required from day-to-day.
