Insomniac - Project Manager, Site Production

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you have an enthusiasm for production and excel at project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of project management. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac is seeking a highly motivated and proactive Site Operations Project Manager to join the production team at festivals and/or concerts. This position reports to the Senior Director, Site Production and Site Production Managers per event. This is not a remote position.

RESPONSIBILITIES

Project Management

• Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc

• Manage and maintain day-to-day flow of projects with Site Production Manager per show

• Maintain project timelines, track project process, and provide updates to all stakeholders

• Be responsible for the creation and managing of site ops crew labor schedules and budgets

• Manage onsite schedules for Site Operations team and distribute / track daily task lists and projects through build and strike

• Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary

• Be responsible for other special projects as assigned by the site production manager

Reporting

• Prepare and track all P-Card, cash spending reports, and per diem coordination with the finance team

• Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciliation

• Understand cost of materials / supplies and consequences of damage & loss with festival gear / rentals
  

Administration

• Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR

• Be responsible for timekeeping and payroll functions for seasonal staff in coordination with HR

• Partner with Site Production Manager to spearhead recruitment / hiring efforts

• Recruit, train and onboard members on the team both directly and partnering teams

• Coordinate staff lodging, ground transportation, and flight travel with our Fan Experiences travel agency

• Schedule calls and meetings, prepare notes and support the site production manager in all administrative related tasks

• Create necessary documents such as airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be done

• Set up office space making sure supplies and crew wellness needs are taken care of at all times
  

Communication

• Act as main internal communicator for the site production and site operations teams

• Collaborate with the Back of House (BOH) Team to streamline the advancing workflow

• Act as the advance lead for the site production team to complete and send out advance forms to confirmed site vendors and internal site department for each event. Spearhead all aspects of the advance process such as providing follow-up and timely return of advance forms, compiling necessary content, etc

• Coordinate with the warehouse team on shipping and receiving needs

• Provide clear, concise communication with all relevant stakeholders as directed

QUALIFICATIONS

• 5 years of experience in event project management or related experience

• Well-rounded knowledge of production, site production elements, site build, and heavy equipment

• Ability to effectively supervise and manage groups of staff

• Must be an active problem solver, instilled with a sense of urgency for projects large and small

• Have great written and verbal communication skills with exceptional attention to detail

• Must be motivated with an “Everything is possible” attitude

• Be able to work independently and efficiently without supervision

• Proficiency in Microsoft Excel, GSuite, Airtable, Asana, Adobe PDF editor, Dropbox required

• Heavy Equipment (ForkLift / Aerial Lift) certification preferred

• Must be able to travel for work for long periods of time (i.e. several weeks at a time)

• Willingness to use personal vehicle(s) to travel to business engagements

• Knowledge of dance music and Insomniac’s brands

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments

• Must be able to move, lift, and/or carry items up to 50lbs.

• May work in drastic temperature climates ranging from extreme cold to hot

• Must be willing to work during evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.