HR Coordinator/ Activities Director

HR Coordinator/Activities Director

At Llano Nursing & Rehabilitation, Our commitment is to provide love, attention, and optimal care one resident at a time. We realize consistently fulfilling this commitment depends on the success of HR professionals like you, who build their careers with us. Together, we’re setting the standard in the delivery of rehabilitation, quality post-acute services, and long-term care.

Your talent will make a difference every day and we will make it count for you!

Career Advantages We Offer:

• Medical, vision and dental insurance
• Employer-paid life insurance
• Paid time off
• Paid holidays
• Flexible schedule
• Long term growth and advancement opportunities
• And more….

Dual Job Summary:

Under the supervision of the Administrator, the HR Coordinator will direct the overall HR activities in accordance with current federal, state, and local standards, guidelines, and regulations, as directed by the administrator. Manages and oversees specific business office responsibilities such as all accounts receivable, accounts payable, patient trusts, and other assigned duties.

Under the supervision of the Administrator, the Activities Director develops, coordinates, and implements activity programs for the personal enjoyment and benefit of the residents following current federal, state, and local standards to ensure the spiritual, emotional, recreational, and social needs of residents are met on an individual basis.

Responsibilities:

• Serve as a link between management and team members by handling questions and helping to resolve work-related problems.
• Explain benefits and enrollment process during new hire orientation and open enrollment window.
• Complete I-9 and E-Verify with new hires within the first 3 days of employment.
• Submit and track online applicant background investigation requests to include appropriate state and/or nationwide criminal background checks, OIG checks, EMR checks, license verification, etc.
• Enter missed punches into the time and attendance system daily.
• Close accurate and timely payrolls each pay period. Conduct audits of various payroll, benefits, or other HR programs and recommend any corrective measures.
• Update HRIS database records and process paperwork for new hires, terminations, or other status changes.
• Ensures team member terminations are entered into the HRIS database within 24 hours of the event.
• Conduct new hire orientation. Assist with the recruitment and interview process including running employment ads, planning and attending job fairs/recruiting, and scheduling interviews.
• Ensure all new team members' onboarding paperwork and all other employment and/or verification documents are kept in the appropriate hard copy file and scanned into the HRIS database.
• Reviews terminations and exercises care that reasons are well documented and are not arbitrary or discriminatory.
• Consult with the Regional HR Manager or Lead HR Director prior to terminations taking place.
• Provide current and prospective team members with information about policies, job duties, working conditions, wages, and benefits.
• Perform difficult duties, including dealing with understaffing, upset employees, explaining company policy, and witnessing disciplinary procedures.
• Ensures that confidentiality is always upheld.
• Pull applicable learning management system completion reports monthly and provide to the Administrator.

BOM Responsibilities:

• Update daily census and billing set-up.
• Admission Agreements – signed within 72 hours.
• Therapy Funding Verifications Trust Fund Management.
• Operations Daily Deposits Center mail and Resident mail disbursement.
• Communication to the A/R Specialist, Billing & Collections Specialist, and Medicaid Pending Specialists

Activity Director Responsibilities:

• Coordinate and follow a calendar of activities based on the residents’ recreational needs including arranging, scheduling, and supervising activities including games, plays, parties, sewing, picnics, shopping, walking, reading, movies, trips, puzzles, grooming, gardening, group discussions, crafts, art and other forms of recreation
• Physically transport residents to/from rooms as required and encourage resident participation in activities
• Responsible for the care, storage, and safekeeping of facility recreational equipment and developing and maintaining a system for resident use of recreational equipment
• Responsible for recruitment, selection, orientation, and daily supervision of activity staff and volunteers in conjunction with the Administrator.
• Record and report resident participation in clinical charts and prepare, review, and update plans for each resident for surveys as required and needed to identify and update activities for the residents’ personal well-being
• Identify and monitor the social, recreational, and emotional needs of residents through routine interviews, visits and consultations with the resident, facility personnel, and family members and promptly report to the appropriate nursing authority any changes in resident conditions
• Ensure established safety rules and regulations are observed at all times and promptly report accidents, incidents, unsafe and hazardous conditions and/or equipment to the Administrator.

Qualifications:

• Must possess Activities Director certification, or be eligible to obtain certification outlined by the state and federal regulation
• Must be able to relate positively to residents and families and work cooperatively with other employees.
• Must be able to meet all local health regulations, and successfully complete a post-offer health assessment.
• Must have related HR/ Business Office experience at a level necessary to accomplish the job.
• Must have basic knowledge of computers, and skills necessary to accomplish the job.
• Must have knowledge of office machines and equipment and must be able to type at least 45 WPM.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.