What are the responsibilities and job description for the Manager II position at Los Angeles County Development Authority?
Administrative Manager
Manager II
Housing Operations Division
$122,618.37-$180,246.46 Annually (DOQ)
Regular Position
The Los Angeles County Development Authority (LACDA) Is a dynamic, Innovative agency created in 1982 by the Board of Supervisors to generate affordable housing, community and economic development throughout Los Angeles County and participating cities. Funded primarily with federal grants, the LACDA is an industry leader in sponsoring new solutions to housing and neighborhood revitalization and forming partnerships with private and public agencies. To find out more about the LACDA, please visit our web site at www.lacda.org.
Division Overview:
The Housing Operations Division (HOD) manages 3,229 public and affordable housing units located at 68 sites, serving more than 6,500 residents. HOD generates and utilizes the resources of the LACDA to provide quality affordable housing and expand opportunities to improve the quality of life in housing developments through the involvement of employees, residents, and community partners. HOD also implements and administers various funds for the improvement and modernization of the public housing developments and utilizes various grants to provide needs-based services to public housing residents, including at-risk youth and their families.
Position Overview:
Under the direction of the Division Director, the Administrative Manager is responsible for providing day-to-day management and operations expertise to the Housing Operations Division (HOD). Assist the Division Director to achieve effective administration and programmatic results. In support of the Division Director, works with professional program staff in division planning and assessment, goal setting, quality control, and staff performance outcomes. Assists in the development of the Division's annual budget and is accountable for the tracking/reporting of expenditures and accomplishments against the approved budget and goals. In addition, the Administrative Manager will develop and maintain effective working relationships with elected officials, HUD representatives, vendors, staff, residents, and community organizations.
The below statements are intended to describe the general nature and scope of work performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.
OVERALL LEADERSHIP
- Plans, organizes and directs the work of staff to achieve high performance
- Develops and implements short-range and long-range goals for division and unit production
- Manages staff and resources
- Supervises, trains, and mentors assigned staff
- Ensures high levels of customer service in the delivery of housing assistance and resident services.
- Identifies opportunities to strengthen strategic partnerships and enhance client-service delivery
- Resolves complex and sensitive matters that require inter-agency collaboration
- Represents the LACDA at public, community and resident meetings
- Responds directly to the Board Office and various agencies to resolve concerns
- Consistently sets and meets deadlines to meet priorities
- Oversees all the financial aspects of the division.
- Formulates operating and program budgets and ensures timely submittal
- Controls and accounts for budgetary expenditures
- Collects rents and all tenant account receivables
- Submits, tracks and reports on grant opportunities for the division
- Coordinates or processes purchases, procurements, invoices, vendor inquiries, etc in support of the operational units
- Monitors, educates and implements legislation that effects public housing
- Reviews and updates policies as necessary to ensure compliance with federal, state, and local regulations
- Monitors and evaluates program compliance and effectiveness
- Oversees the training programs for the division
- Provides managerial oversight to ensure public housing systems are operational and providing effective solutions to improve production and performance
- Provides oversight and coordination for all legal matters associated with the division
- Acts for the Director in the Director's absence
- May work evenings and weekends
- Perform other related duties as assigned
Any combination of education and/or experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one-year basis.
- Bachelor’s Degree in Business Administration, Public Administration or related field.
- Five (5) years of experience managing related programs, including three (3) years in a supervisory capacity.
Desirable Qualifications:
- Experience managing finance, accounting, and budgeting for a large department in either the private or public sector.
- Experience managing Public Housing, Section 8, and/or and Multifamily Housing Programs.
- Experience utilizing data and systems to influence organizational decisions.
- Experience implementing federal, state, and local regulations governing Public Housing programs, related grants, and funding sources.
- Experience developing and implementing training programs for staff.
- Experience in grant writing.
- Theories, principles, and practices of financial management
- Applicable local, state, and federal laws, rules, and regulations
- Federal housing programs and federal reporting requirements
- Public Housing Assessment System (PHAS) and/or Section Eight Management Assessment Program (SEMAP)
- Applicable computer business software applications, such as Microsoft Office Suite
Skill in:
- Planning, organizing, and managing the work of an administrative team
- Analyzing situations, identifying problems, recommending and implementing solutions, and evaluating outcomes
- Determining strategies to solve problems and achieve goals
- Exercising sound judgement and creativity in making decisions
- Communicating effectively orally and in writing
- Interacting professional with various levels of personnel and representatives from outside agencies and organizations
- Providing direction to internal staff
- Organizing and prioritizing multiple tasks, projects, and demands
- Operating personal computers and general office equipment
Ability to:
- Understand, interpret, and apply laws, rules, and regulations pertaining to housing programs Understand, interpret, and apply laws, rules, and regulations pertaining to financial policies and procedures
- Establish and maintain effective working relationships with staff, other agencies’ personnel including federal grantors, and the public
- Develop, implement, and ensure compliance with applicable regulations
- Compile, analyze, and interpret complex administrative and operational data
- Lead a diverse group toward common goals and direction
- Prepare comprehensive reports and correspondence
- Represent LACDA before the public
- Work evenings and weekends
Los Angeles County Development Authority (LACDA) is an equal opportunity employer. We are committed to creating a workplace culture that embraces diversity, equity, and inclusion to advance our mission of building better lives and better neighborhoods.
Reasonable Accommodation
If you are an individual with a disability and need to request reasonable accommodations under the Americans with Disabilities Act (ADA), please call Los Angeles County Development Authority, Human Resources at (626)586-1687 or via email at hr.recruiter@lacda.org.
Application Process
To be considered, all applicants are required to apply online by the filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job. In the Work Experience section of the application, applicants must demonstrate their experience by providing a clear description of the work performed as it relates to the position. Each job held must include the dates of employment, name and address of the employer, position title, hours per week, and supervisor. Please note resumes will not be reviewed to determine qualifications.
Supplemental questions are considered a part of the application process and must be carefully answered. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as part of the supplemental screening.
To receive credit for required education, applicants must attach a copy of their degree or official/unofficial transcripts. Please note foreign degrees (or degrees completed outside of the United States) require an evaluation of U.S. equivalency conducted by a credential evaluation service such as The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE).
Please include three (3) professional references in the "Reference" section of your application.
Failure to comply with this application process may result in disqualification.
Screening and Selection Process
Following the review of application materials, the most qualified candidates will be contacted via email and text messaging, if elected, for an assessment test and/or interview. Please check the email account provided on the application for important communications regarding the status of your application and/or next steps.
Salary compensation is dependent on qualifications (experience, education, knowledge, skills, and abilities). Initial salary placement is generally made between the start and mid-point of the posted range. New hires are not eligible to start at the maximum of the posted range.
Conditions of Employment
Candidates selected from the process will receive a conditional offer of employment contingent upon successful completion of satisfactory reference checks, a post-offer medical examination, and criminal background check. Background check information will be considered in determining the applicant's suitability for the position.
Candidates must possess a valid California Class C Driver's License, an acceptable driving record, and must comply with the LACDA's Motor Vehicle Safety Policy during employment.
Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.
Proof of authorization to work in the United States will be required at the time of hire.
Employment with the LACDA is at-will and may be terminated at any time with or without cause.
DEADLINE: March 20, 2024 at 11:59 PM
APPLY IMMEDIATELY, THE POSITION MAY CLOSE WITHOUT PRIOR NOTICE.
RECRUITMENT NUMBER: 24013-I
Salary : $122,618 - $180,246
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