What are the responsibilities and job description for the Executive Assistant position at Loudoun County Government?
Located in the western part of the Washington, D.C. metropolitan area, Loudoun County is a dynamic community that experienced significant growth over the past few decades with changing development environments, ranging from transit-oriented development at our new Metrorail stations, to redevelopment of existing neighborhoods, to maintaining and fostering our vibrant rural economy in the western part of the county. These factors create a fast-paced, high-energy work environment. The Department of Building and Development prides itself on providing great customer service in an atmosphere where work-life balance and professional development are respected and encouraged. The Executive Assistant to the Director is a key member of Building and Development's senior leadership team. This position is primarily responsible for administrative support to the Department Director but will also play an important role in Department-wide efforts to better serve the citizens of Loudoun County.
The successful candidate:
· Must have excellent verbal and written communication skills to help manage the Director's electronic communications, databases and spreadsheets and aid in document production.
· Must demonstrate the ability to maintain confidentiality of personnel and other sensitive information.
· Must have strong organizational skills to aid with scheduling meetings, appointments, travel arrangements and general task and calendar management.
· Maintain Departmentwide forms, policies, records and other documents and provide support to developing and maintaining departmentwide metrics.
· Must be able to assist or even lead, special projects such as coordinating FOIA work, payroll operations, policy development, HR activities, including recruiting, onboarding and records retention.
· Must be able to provide project support such as conducting research, creating presentations, procurement/purchasing, as well as tracking project deadlines and milestones.
· Must bring a robust customer service ethos to the position.
Preferred Qualification
- Notary Public Certification
- Exceptional Customer Service
- Knowledge regarding records retention and FOIA laws and processes
- Payroll This position requires a valid driver’s license, DMV, credit, and criminal background checks. The selected candidate must have or be able to obtain a a Notary Public certificate within 30 days of hire.
The successful candidate:
· Must have excellent verbal and written communication skills to help manage the Director's electronic communications, databases and spreadsheets and aid in document production.
· Must demonstrate the ability to maintain confidentiality of personnel and other sensitive information.
· Must have strong organizational skills to aid with scheduling meetings, appointments, travel arrangements and general task and calendar management.
· Maintain Departmentwide forms, policies, records and other documents and provide support to developing and maintaining departmentwide metrics.
· Must be able to assist or even lead, special projects such as coordinating FOIA work, payroll operations, policy development, HR activities, including recruiting, onboarding and records retention.
· Must be able to provide project support such as conducting research, creating presentations, procurement/purchasing, as well as tracking project deadlines and milestones.
· Must bring a robust customer service ethos to the position.
Hiring salary is commensurate with experience.
High School diploma or equivalent; five (5) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.Preferred Qualification
- Notary Public Certification
- Exceptional Customer Service
- Knowledge regarding records retention and FOIA laws and processes
- Payroll This position requires a valid driver’s license, DMV, credit, and criminal background checks. The selected candidate must have or be able to obtain a a Notary Public certificate within 30 days of hire.
Salary : $58,536 - $99,512
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