What are the responsibilities and job description for the Executive Assistant position at Lumark Technologies, Inc.?

Lumark Technologies, Inc. ( was founded in 1999 and is a mature small business providing professional services and consulting to Government and Commercial clients. Lumark fosters a work environment built on process and technology that provides an effective method for meeting our clients' needs. Our disciplined approach and staff experience enable us to achieve successful delivery performance with managed expectations.

Lumark has an exciting opportunity for an Executive Assistant to join our growing team working at the Federal Aviation Administration :

Qualifications

Strong federal government background providing executive administrative support.
Ability to handle pressure to include last minute changes and urgent requests.
Expert-level proficiency with MS Office applications.
Comfortable interfacing with Government, Congressional, and private sector clients at all levels.
Excellent interpersonal and conflict management skills.
Must reside within the Washington Metropolitan Area and be comfortable working in-person in SW D.C. 3-5 days a week.
Currently hold or have recently held (within 1 year) a public trust clearance or higher.
HS Diploma with 6 years of relevant experience.

Job Requirements :

Provide office support and prepare documentation using various data systems.

Receive, review, modify, update, track and distribute internal and external correspondence and other actions throughout their lifecycle.

Provide editorial support through various forms of correspondence.

Provide logistical and planning support for offsite meetings (i.e. event planning).

Answer phones and address general inquires in a professional and courteous manner.

Schedule and plan meetings and / or teleconferences to include preparing support materials, reserving meeting locations.

Prepare and distribute meeting minutes (in-person and telephone)

Maintain office files, records and logs showing the status of actions and correspondence.

Proof-read and provide edits to documentation.

Demonstrate knowledge of the office's functions to be able to coordinate the work of the office with the work of other offices.

Provide office management to include calendar maintenance and scheduling appointments for the team and / or management.

Supply management to include ordering and tracking supply levels.

Greet and provide security escort for visitors while on-site at client facilities.

Enter time and attendance records in reporting system.

As needed, create briefing books and presentations.

We thank you for your consideration and wish you the best.

JobID - 320

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